Production Department Administrator ( {{city}})

Basic Function

Reporting to the Director, Production, the Production Department Administrator is responsible for handling all the financial management of the Production Department. This work includes preparing all check requests for Finance, preparing, and reporting all labor expenses, assisting in managing capital expenditures for the Center. Success in this position relies on great organizational skills, the ability to multitask on numerous projects simultaneously, strong leadership qualities and superior grace under pressure. The ability to work as a team with the technical, production and administrative staff is essential.

Responsibilities

Counted among the responsibilities of the Production Department Administrator will be to:

• Review stagehand timesheets and track production costs for settlement
• Process IATSE stagehand payroll
• Review and, when needed, create Steward Reports for Local 500 labor calls
• Manage credit card purchases and monthly reconciliation
• Maintain inventory of production consumables and budget for replacement items within production/technical budgets
• Ensure new hire paperwork for IATSE stagehands is completed accurately and in compliance with requirements
• Handle departmental invoices and check requests
• Undertake special assignments and projects as directed

Ideal Experience

• Accounting background preferable; associates degree in accounting a plus
• Excellent knowledge of Excel and Microsoft Teams
• Minimum three years experience in budget management, payroll management, accounts payable.
• Excellent organizational skills
• Excellent writing and presentation skills.
• Proven record of accomplishment.
• Exceptional interpersonal skills.
• Ability to effectively multi-task.
• Able to work well with a variety of personalities and maintain a positive attitude even in highly stressful, time sensitive situations.
• Advanced computer skills including knowledge of MS Professional Office and Outlook.
• Theater knowledge a plus
• Fluency in a foreign language, preferred.

Personal Characteristics

The Production Department Administrator should be:

• Action-oriented; a doer
• Affable, easy to get to know
• Determined and persistent
• Highly energetic
• Dedicated to accomplishing the organizations goals

Suggestions for candidates and expressions of interest should be addressed to:

Email: [email protected], with Production Department Administrator search in the title line.

Note: The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position. Duties, responsibilities, and skills are also subject to change based on the changing needs of the job, department, or organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the Adrienne Arsht Center as the requirements of the job change.

The Adrienne Arsht Center is an equal opportunity employer committed to being an inclusive workplace and strongly believes in the importance of having a diverse group of individuals represented both onstage and off.