Marketing & Administrative Coordinator

Marketing & Administrative Coordinator

Multifamily & Commercial Leasing
Altamonte Springs, FL (Hybrid eligibility after onboarding)

About the Role

We are seeking a detail-oriented Marketing & Administrative Coordinator to support marketing and leasing initiatives across commercial and multifamily real estate portfolios.

This role blends creative marketing execution with reporting, vendor coordination, and administrative support. You will collaborate closely with Leasing, Property Management, Legal, and Finance to ensure brand consistency, accurate information, and timely delivery of materials.

Key Responsibilities

Portfolio Marketing & Leasing Support

• Update and maintain multifamily and commercial floor plans, including layout edits, branding, version control, and distribution

• Maintain availability sheets, stacking plans, and online listings across websites, ILS platforms, and broker portals

• Compile and distribute a monthly Commercial Leasing Report including availability updates, pipeline summaries, campaign metrics, and relevant financial/legal insights

• Design and distribute broker e-blasts using Constant Contact, including list management

• Manage company and property-level social media accounts, including scheduling, engagement tracking, and performance reporting

• Develop and execute advertising campaigns across digital, print, and trade publications

• Design and coordinate direct mail campaigns and targeted postcard initiatives

• Coordinate post-and-panel leasing signage, including vendor management and installation timelines

• Prepare marketing materials for trade shows, broker events, and industry functions

• Design and maintain branded collateral including brochures, flyers, one-sheets, tour books, property maps, and business cards

• Oversee website development projects and enhancements in collaboration with vendors and internal stakeholders

• Maintain accuracy and branding across all company and property websites

Administrative & Budget Support

• Assist with development and tracking of annual and campaign-level marketing budgets

• Process purchase orders and invoices; monitor spending and track ROI

• Coordinate seasonal tenant initiatives and outreach

• Ensure marketing consistency across all platforms and materials

• Support the commercial new tenant move-in process

• Coordinate tenant directory listings and suite signage installation

Required Qualifications

• 2–4 years of experience in marketing, leasing administration, or property/asset marketing within multifamily and/or commercial real estate

• Experience with email marketing platforms such as Constant Contact

• Proficiency in Adobe Creative Cloud (InDesign, Illustrator, Photoshop) or advanced Canva skills

• Strong PowerPoint or presentation design experience

• Excellent organizational skills with the ability to manage multiple priorities

• Strong attention to detail and commitment to accuracy

Preferred Qualifications

• Experience with commercial real estate platforms such as LoopNet and/or CoStar

• Familiarity with multifamily ILS systems

• Experience with property management or CRM platforms (Yardi, MRI, RealPage, Salesforce, HubSpot)

• Knowledge of leasing terminology, stacking plans, and signage coordination

• Experience supporting events, trade shows, and third-party vendors

Compensation & Benefits

• Salary range: $75,000 – $85,000 annually (based on experience and qualifications)

• Comprehensive benefits package including medical, dental, and vision insurance

• Paid time off

• Retirement savings options