Administrative Assistant

Job Title: Administrative Assistant

Location: Orlando, FL

Employment Type: Contract (12 months)

Industry: Manufacturing

Compensation: $22.00 /hr.

Schedule: 40 hrs/Week. - (1 st shift)

About the Opportunity:

• We are seeking a highly organized and proactive Administrative Assistant to support daily business operations and leadership activities.
• This role is critical in ensuring smooth coordination across teams, maintaining schedules, and managing logistics with a high level of precision and professionalism.
• Manage complex calendars, including scheduling meetings across multiple time zones.
• Coordinate internal and external meetings, ensuring alignment of availability and priorities.
• Proactively resolve scheduling conflicts and optimize time management.

Why You'll Love Working Here:

• Supportive, team-driven culture that values collaboration, transparency, and accountability.
• Opportunity to grow your career with a global workforce solutions leader serving multiple industries.
• People-first environment that encourages employees to bring their authentic selves to work.
• Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates.

Why This Opportunity is Exciting:

This role offers the opportunity to join a company that prioritizes both people and performance—where your contributions directly impact client success while providing you with room to grow and develop professionally.

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider- we help companies compete for talent. With experience across industries worldwide, we partner with clients, listen to their needs, and design talent solutions that deliver the business outcomes they want. We draw on decades of experience to provide contingent staffing, direct placement, executive search, and workforce services worldwide.

Sound like a good fit?

TODAY

What You'll Do:

• Arrange and manage domestic and international travel logistics.
• Coordinate flights, accommodations, transportation, and itineraries.
• Ensure all travel plans are organized, communicated, and compliant with company policies.
• Organize meetings, workshops, and events end-to-end.
• Prepare agendas, materials, and follow-up communication.
• Support logistics such as booking rooms, coordinating attendees, and managing schedules.
• Act as a central point of coordination across teams.
• Facilitate communication between stakeholders to ensure alignment.
• Support team organization and operational efficiency.
• Maintain organized records and documentation.
• Assist with reporting, presentations, and general administrative tasks as needed.
• Handle confidential information with professionalism and discretion.

Job Requirements

What You'll Bring:

• High School Diploma or GED.
• 5+ years of experience in an administrative or executive support role.
• 5+ years of experience in coordinating travel arrangements (local and international).

What Sets You Apart:

• The ideal candidate is detail-oriented, an excellent communicator, and thrives in a fast-paced environment where organization and people skills are essential.
• Exceptional organizational and time management skills.
• Good ability to manage complex scheduling.
• Proven track record in meeting and event coordination.
• Excellent interpersonal and communication skills.
• Ability to work effectively with diverse teams and stakeholders.
• Good coordination and collaboration abilities.
• Highly detail-oriented and proactive.
• Ability to manage multiple priorities simultaneously.
• Professional, reliable, and adaptable in a dynamic environment.

Additional Information:

• Upon offer of employment, the individual will be subject to a background check.

After you , you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit.

The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you.

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.