Assistant Firm Administrator (Tallahassee)

Job Title: Assistant Firm Administrator

Company: Confidential (Law Firm)

Location: Tallahassee, Florida

Employment Type: Full-Time

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Position Overview

Law firm seeking a highly organized, detail-oriented, and proactive Assistant Firm Administrator

to support day-to-day operations. The qualified candidate will assist with a broad range of

administrative and operational functions, provide support to administrative personnel and

Partners, and help implement firm processes and initiatives.

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Key Responsibilities

• Manage day-to-day administrative and operational functions at multiple Firm locations in Florida from our Tallahassee office
• Support financial processes including budgeting, billing, payroll, and expense management
• Assist with human resources activities such as recruitment, onboarding, benefits administration, and performance management
• Handle delegated facilities management functions, including coordination of office maintenance, repairs, and renovations; liaise with building management and vendors; ensure compliance with safety and accessibility standards
• Assist partners with strategic planning and implementation of firm initiatives
• Help develop and maintain office policies and procedures
• Coordinate logistics for special functions and office events
• Support procurement of supplies, equipment and other purchases
• Perform general administrative duties as assigned by Firm Administrator

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Qualifications

• Bachelor’s degree in business administration, management, or a related field (preferred)
• Proven experience in office administration, operations, or administrative leadership (law firm or other professional office experience strongly preferred)
• Strong numbers sense and organizational skills
• Effective communication and interpersonal abilities
• Proficiency in office management software (Tabs3 billing software experience preferred)
• Ability to handle confidential information with discretion

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Benefits

• Competitive salary commensurate with experience
• Employer-paid health, dental, life, and long-term disability insurance (100% coverage for employees)
• Paid time off and holidays
• Retirement plan with employer matching
• Parental Leave

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Additional details will be provided during the interview process