Project Coordinator/Administrative Assistant

Project Coordinator / Administrative Assistant

Location: Fort Walton Beach, FL

Type: Full-Time, In-Office

About Us:

At Arcon Electric, we don't just run wire — we power the future of the Florida Panhandle. For over 40 years, we’ve built a reputation for excellence in new commercial construction by staying true to our values of loyalty, integrity, and innovation.

We’re looking for a skilled, results-oriented problem-solver who values meaningful work and wants to grow with a company that invests in your success and recognizes your impact on the community.

The Role:

As our Project Coordinator / Administrative Assistant, you’ll play a vital role in supporting our Project Management and Administrative teams. You’ll help keep multiple projects organized, communicate with vendors and field staff, and ensure operations stay on track.

This role is fast-paced but highly rewarding — perfect for someone who’s detail-oriented, proactive, and thrives on juggling multiple priorities.

Key Responsibilities:

• Support the Project Manager in coordinating multiple commercial projects through clear communication with team members, clients, and vendors.
• Manage project documentation — contracts, submittals, RFIs, change orders, permits, as-builts, and closeout packages.
• Oversee material procurement, including vendor setup, pricing, ordering, tracking deliveries, and confirming receipt of materials.
• Maintain accuracy and organization in project management software — updating project details, purchase orders, schedules, and change orders.
• Dispatch field personnel daily and assist with scheduling warranty and service calls.
• Keep company calendars, bid tracking, and project logs updated for leadership visibility.
• Provide general administrative support such as answering phones, greeting visitors, preparing meeting materials, taking minutes, and maintaining office organization.

What You Bring:

• 2+ years in construction administration, coordination, or similar multitasking role (electrical experience preferred)
• Proficiency in Microsoft Office and familiarity with project management software
• Excellent organization, communication, and follow-through skills
• Calm under pressure, adaptable, and team-oriented

What We Offer:

Full benefits after 90 days: health, dental, vision, paid holidays, PTO, and 401(k)

A stable, family-owned company with a 40+ year track record

A close-knit, collaborative environment where your contributions matter

If you’re ready to take ownership, stay organized, and be part of a team that builds the future — apply today!

Call (850) 862-7823 or submit your resume to get started.