Coordinator, A&R Administration - Hollywood, 90028

Coordinator, A&R Administration - Hollywood, 90028, United States of America

How we LEAD:
Were looking for a Coordinator, A&R Administration to join a fast-paced, high-visibility team that supports recording projects across six major labels . This role sits at the center of the creative processhelping A&R, Finance, Business & Legal Affairs, and Production keep projects moving, budgets accurate, and payments on track. If youre detail-obsessed, love Excel, and enjoy being the person who brings structure to a dynamic environment, youll thrive here.

How youll CREATE:

• Own vendor maintenance end-to-end (adds/updates), including guiding payees through the Uniport portal registration process; partner closely with Financial Services Vendor Team and serve as the primary contact for new payees tied to new signings.

• Input Purchase Order Requests into Uniport and track approvals to ensure timely processing.

• Coordinate travel and accurately code recording-related costs.

• Manage accounts payable activity in partnership with Corporate Finance; help troubleshoot payment and budget issues with A&R.

• Deliver strong customer service to internal and external partnersensuring accuracy, responsiveness, and clear guidance throughout the recording process.

• File and process union-related contracts (SAG-AFTRA and AFM) as applicable; gather tax forms and required paperwork to support compliance.

• Prepare reports, project summaries, and budget status updates for cross-functional teams and senior leadership.

• Maintain organized documentation and accurate records to support proper auditing and corporate compliance.

What success looks like (first 90 days):

• Vendor setups and Uniport submissions are accurate, complete, and processed on time.

• Purchase orders and coding are clean, consistent, and easy to track.

• Key stakeholders (A&R/Finance/Production) have timely updates and fewer last-minute escalations.

Bring your VIBE:

• Strong working knowledge of basic Accounts Payable procedures and accurate data entry.

• Advanced Excel skills (formulas, spreadsheets, reconciliations).

• Knowledge and comfortabilitywith internal AI initiatives (ChatGPT, Copilot etc.)

• Excellent organization, follow-through, and ability to manage multiple priorities at once.

• Comfortable learning proprietary systems (ex: Uniport) quickly.

• Budgeting experience (recording industry a plus).

• Experience in A&R Administration or a similar coordination role.

• Familiarity with SAG-AFTRA and/or AFM paperwork.