Accounts Payable Coordinator III

The Accounts Payable III serves as a senior-level member of the AP team, responsible for overseeing complex accounts payable functions, ensuring financial accuracy, and supporting leadership in managing AP operations. This position reviews and approves payment batches, leads cross-training efforts, and provides mentorship to junior staff while supporting audits, capital expenditure documentation, and process optimization across the department.

Duties / Responsibilities:

1. Oversee end-to-end invoice processing, approval workflow, and payment execution.


2. Review and validate capital expenditure documentation and coding for accuracy.


3. Prepare and review weekly payment runs and electronic fund transfers.


4. Serve as a primary contact for escalated vendor inquiries and issue resolution.


5. Reconcile vendor accounts and ensure proper reporting of liabilities.


6. Provide guidance and training to AP I and II team members to support cross-functional coverage.


7. Lead or support AP-related initiatives, audits, and compliance reviews.


8. Collaborate with Finance leadership on process enhancements and system upgrades (e.g., Great Plains workflow improvements).


9. Ensure adherence to corporate accounting policies and regulatory compliance.


10. Ability to work well with both internal and external customers to promote a collaborative environment.


11. Take responsibility for the training and information outlined in the job description.


12. Prioritize tasks based on business needs and objectives.


13. Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint).


14. Maintain a professional appearance and adhere to company behavior standards.


15. Meet deadlines in a fast-paced environment.


16. Support periodic inquiries and assist with annual audit requests.


17. Perform other duties as assigned.

Minimum Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Associate or Bachelor’s Degree in Accounting, Finance, or related field preferred.


• 5+ years of progressive accounts payable experience, preferably in telecommunications or similar high-volume industries.


• Advanced knowledge of D365 and automated workflow systems.


• Intermediate Microsoft Excel Skills


• D365 F&O Experience and automated AP work-flow experience is desirable


• Exceptional communication, interpersonal and high level of organizational skills


• Strong problem-solving skills


• Ability to work independently, manage timelines and deliverables, and multi-task effectively.

BENEFITS:

We truly appreciate and value all our employees and show our appreciation by offering a wide range of benefits, including: 

• Comprehensive Healthcare/Dental/Vision Plans


• 401K Retirement Plan with Company Match


• Paid Vacation, Sick Time, and Additional Holidays (including your Birthday!)


• Paid Volunteer Time


• Paid Parental Leave


• Hotwire Service Discounts – for employees who live on a property serviced by Hotwire. Discounted service offerings are provided for high-speed internet, video service, phone, and security service


• Employee Referral Bonuses


• Exclusive Entertainment Discounts/Perks

Hotwire provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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