Litigation Legal Assistant - Miami

Job Summary

A prestigious full-service law firm in Downtown Miami is seeking an experienced Litigation Legal Assistant to support a busy Defense Litigation Practice Group. This direct hire opportunity is ideal for a highly organized legal professional who enjoys working in a fast-paced law firm environment, supporting multiple attorneys, and helping ensure litigation matters move forward efficiently and accurately.

As a Litigation Legal Assistant, you will play a key role in document preparation, court filings, deadline management, scheduling, case file organization, billing support, and attorney coordination. This is a strong opportunity to join a stable, professional legal environment with collaborative teams, supportive leadership, and a high standard of client service.

The ideal candidate is proactive, detail-oriented, dependable, and comfortable managing competing priorities while delivering polished, accurate legal support.

Key Responsibilities

- Provide administrative and litigation support to multiple attorneys within a high-volume litigation practice group.
- Prepare, edit, proofread, organize, and file pleadings, correspondence, legal documents, and case materials.
- Calculate, calendar, and monitor Federal and Florida State court deadlines to ensure timely filings and case activity.
- Schedule hearings, depositions, meetings, appointments, and related litigation events.
- Maintain electronic and physical case files, including case openings, conflict checks, records, and document organization.
- Assist with client billing, attorney time entry, narrative edits, invoice preparation, expense tracking, and reimbursements.

Compensation and Benefits

- Salary: $70,000 to $80,000 per year.
- Employment Type: Direct Hire.
- Schedule: 100% onsite.
- Location: Downtown Miami, FL.
- Remote Work: No remote work.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Support multiple litigation attorneys with daily case management, document preparation, filing, scheduling, and administrative needs.
- Manage Federal and Florida State court calendars, deadlines, pleadings, correspondence, and case documentation.
- Coordinate litigation workflow, client billing support, attorney expenses, mail, phone calls, emails, and internal department communication.

- Minimum 5 years of law firm experience as a Defense Litigation Legal Assistant.
- Strong knowledge of Federal and Florida State court procedures, including calendaring and deadline calculations.
- Experience supporting multiple attorneys in a high-volume litigation practice.
- Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
- Experience using legal document management and billing software.
- Excellent organizational, multitasking, and prioritization skills.
- Strong written and verbal communication skills.
- Exceptional attention to detail, follow-through, professionalism, and dependability.
- Ability to work independently while collaborating effectively with attorneys, staff, and internal departments.

Preferred Qualifications

- Experience with iManage, SmartTime, and Aderant is highly preferred.
- Prior experience in a full-service law firm or busy defense litigation practice is preferred.
- Strong ability to anticipate attorney needs, manage urgent deadlines, and maintain accuracy under pressure.