Administrative Assistant

POSITION SUMMARY :

Reports to and takes direction from the Director of PMO and/or Manager of PMO. The Administrative Assistant provides administrative assistance and support to the Director of PMO and/or Manager of PMO on specific projects. This position works under direct supervision where work is regularly checked. Work is covered by detailed rules, procedures and guidelines.

DUTIES AND RESPONSIBILITIES:

• Provides administrative assistance and support to the Director of PMO and Manager of PMO, as it relates to PMO activities.
• Responsible for taking and publishing meeting minutes. Interfaces with staff, clients and upper management regarding department processes as directed by the Director of PMO.
• Responsible for the departments tracking of Education and Performance reviews.
• Responsible for attendance list.
• Responsible for distribution of Hours Reports.
• Responsible for processing of Expense Reports, Comp Time and other Departmental Reports.
• Schedules meetings, WebEx, Meet Me as requested by Staff.
• Coordinates travel for Director and VP.
• Performs basic clerical duties such as answering the phone, filing, copying, and distributing and faxing departmental correspondence.
• Acts as back up for the Project Coordinator as needed.
• Complies with all approved procedures, directives and guidelines.
• Performs other duties as assigned.

JOB SPECIFICATIONS:

Education Required:

Associate’s Degree preferably in a Healthcare-related field, Computer Science or Business Management.

Experience Required:

Prior administrative experience in a business environment is required. Previous project management experience is preferred, but not required.

Skills Required:

• Good communication and interpersonal skills, and excellent planning, and organization skills.
• Must have the ability to interpret and implement SCC strategies and planning at the local department level.
• Ability to work effectively under stress.
• Ability to solve problems creatively and fairly is imperative.
• Good computer skills required, including familiarity with MS Office suite (particularly Excel and Project).