Administrative Assistant

Clean Earth

Administrative Assistant/Shipping and Receiving Coordinator

6100 NW 74th Ave, Miami, FL 33166, USA

Full-time

Company Description

Clean Earth is a leading provider of environmental services in the United States providing remediation, disposal, recycling, and beneficial reuse solutions for hazardous and non-hazardous waste, contaminated soil, and dredged material. Our vast portfolio of technologies and services touches nearly every industry that generates waste including energy, infrastructure, commercial, industrial, retail, and healthcare markets.

Every day our teams across the country take a hands-on, dedicated approach to recycling and beneficially reusing waste that would otherwise go into landfills. We value our employees as our most important asset, and this is reflected in many areas across our company including recently being named a 2024 Most Loved Workplace ®. We are committed to creating a positive work culture that fosters growth and development while ensuring the health and safety of our employees.

Why join Clean Earth?

In addition to competitive pay, we also offer:

• Health benefits available Day 1.
• 401k available Day 1.
• 10+ paid holidays/year.
• Free HAZWOPER training and certification.
• Overtime opportunities.
• Ability to be cross-trained into different roles.

Job Description:

As Shipping and Receiving Coordinator, you’ll provide responses to customer inquiries including pick-ups, schedules, and product orders and you will dispatch vehicles on pre-set routes for each CSR daily.

• Assist walk-in customers as needed.
• Assist with routine handheld/printer availability and operations.
• Build and print daily routes for drivers including preparing shipping documents, route sheets, and barcode labels.
• Dispatch drivers for extra or missed pick-ups and ensure that routes are balanced.
• Assist Customer Service with customer requests, route changes, and rescheduling for pickups/missed stops.
• Monitor operations and work of all Customer Service Reps.
• Monitor and escalate CIC’s to supervisor.
• Review driver paperwork (VCR and logbook) and file paperwork.
• Debrief drivers in accordance with written SOPs.
• Complete consolidated manifests for trailer shipments.
• Forward VCR (Vehicle Condition Report) reports to Transportation Supervisor/Manager for maintenance requests.
• Assist drivers with any problems/issues that arise.
• Create load sheets, prepare reviews and stamp all manifests.
• Oversee and participate in the maintenance of DOT Log Files and Vehicle Condition Reports for all CSRs and equipment. Ensure DQF, DOT Logs and VCR logs are accurate and complete; must maintain DOT files and download PDTs.

Qualifications:

Basic Requirement:

• High school diploma or GED.

Preferred Requirements:

• 1+ years of related transportation/logistics experience.
• Knowledge of waste routing and disposal of Hazardous Materials.
• Knowledge of DOT, EPA, and State Waste Regulations.
• Ability to read, write, speak and understand English.

Additional Information

Clean Earth offers competitive benefits, including health, dental and vision insurance, life insurance and disability plans, as well as a 401k with company matching.

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Clean Earth is one of the largest specialty waste companies in the United States providing remediation, disposal, recycling, and beneficial reuse solutions for contaminated soil, dredged material, and hazardous and non-hazardous waste. Our vast portfolio of technologies and services touches nearly every industry that generates waste including energy, infrastructure, commercial, industrial, retail, and healthcare markets.With the largest TSDF network in the country, it is our unique capability of providing a one-source, full-service solution to handle multiple waste streams from a single customer. Our processes are detailed, our due diligence is tireless, and our results provide unmatched recycling and disposal solutions for our customers with the utmost in customer service. Everyday Clean Earth takes a hands-on, dedicated approach to recycling and beneficially reusing waste that would otherwise go into landfills. Allow our team of experts to provide a customized waste disposal and recycling solution for your company, tailored to your needs, and your goals.