Fiscal Assistant II

Classification Title:

Fiscal Assistant II

Classification Minimum Requirements:

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Job Description:

The Stephen C. O’Connell Center is a 10,000-seat multipurpose facility that hosts some of the nation’s top intercollegiate athletic events, entertainment, community and University related activities. The O’Connell Center has 18 full-time employees, and as many as 350 part-time student employees. The Fiscal Assistant will assist the Associate Director and Accountant in the Business Office of the unit.

Timekeeping:

- Utilizing the Kronos time clock system to retrieve and verify punch time for student/OPS time worked. Verifies regular and supplemental payroll hours. Creates and submits reports of employee timekeeping activity to administrators for approval. Maintains accurate employee records for payroll and job costing requirements.

- Processes bi-weekly time reporting into the Peoplesoft System. Verifies pay list against payroll reports.

- Maintains efficient & accurate payroll files.

- Assists student and full-time employees with payroll concerns and issues. Coordinates with the HR Generalists to maintain accuracy of employee personnel and payroll records.

- Responsible for the distribution of new employees and other employees accounting/chart field information into the payroll, HR system in PeopleSoft.

- Generates special payroll related reports as needed.

Accounting and Bookkeeping:

- Process deposits for the SCOC as needed.

- Processes AR/AP transactions as needed.

- Responsible for verifying all charges made with the University Purchasing card by all employees of the SCOC that are authorized cardholders.

- Researches, analyzes, and resolves general accounts transactions problems.

- Responsible for running reports and queries, compiling data, copying, scanning and maintaining accurate records.

- Performs initial reconciliations on all transactions for review by the Accountant, Associate Director, and Sr. Director.

- Complies with federal, state, and University policies, procedures, and regulations.

- Generates special financial reports as needed.

Event Responsibilities:

- May assist with representing the University with the artist representative in the sale of novelty items, inventories merchandise and collects percentage of sales due to Center. Special reporting and tracking and assisting with show settlements on the nights of shows.

- Provides back-up the Box Office and Marketing Manager to cover opening and closing functions

when needed.

- Assists with the creation and tracking of standard building event agreements.

NORMAL WORK SCHEDULE:

Monday – Friday, 8am-5pm, 40 hours total Due to special events such as concerts, commencement, etc., this position may require occasional work on nights, weekends and/or holidays.

Expected Salary:

$21.00 to $25.00 Hourly based on experience.

Required Qualifications:

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Preferred:Bookkeeping experience is desired. A degree in accounting and/or business administration is preferred. Computer experience is a must. Marketing and supervisory experience is desired.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No