MGR, Health Care Admin - Infectious Diseases and Global Medicine

Classification Title:

MGR, Health Care Admin

Classification Minimum Requirements:

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Job Description:

The Division of Infectious Diseases and Global Medicine is seeking enthusiastic and qualified applicants to fill the MGR, Healthcare Administration position.

The manager serves as a senior member of the division’s administrative leadership team and exercises independent judgement in managing programs, resources, and personnel. Primary responsibilities are to complete administrative tasks across the tri-partisan mission including clinical trials budget negotiations and invoicing, faculty compensation plan analysis & ad hoc reporting, budgetary preparation, variance reporting, clinical operations and human resource assignments. The role requires the ability to interpret and apply accounting principles to transactions; to work accurately with numerical detail; and to analyze, consolidate, and interpret accounting data. Additionally, this role is responsible for the day to day operations of the Infectious Diseases Administrative Office and serves as a liaison for all faculty and staff. This position will report directly to the Assistant Director.

We are seeking an engaging, professional, and highly responsible individual for this role. Your ability to work autonomously, set priorities, meet deadlines, and exercise sound judgment in diverse situations is crucial. Strong organizational skills, attention to detail, exceptional communication, and desire to create a welcoming environment are key attributes for success in this position. This role has significant input into the formulation of the divisional policies and procedures based upon a demonstrated understanding of the division’s functions and roles.

Clinical Trials Research Administration

The manager will provide leadership, oversight, and direct management of clinical trials administrative activities including clinical trial negotiations, regular invoicing, and ad hoc analysis in support of clinical trials research faculty and team. This position, with the support of the Division Administrator, will lead the division in advancing its clinical trials research mission.

Project Management – Clinical Operations

The manager will lead complex clinical operational initiatives and process improvement efforts for the division, ensuring alignment with divisional strategic priorities and regularly assessing outcomes and presenting these initiatives to faculty and leadership. They will function as a project manager for defined clinical initiatives or root causes analysis investigations. This will involve coordinating with various stakeholders, data analysis, and managing to timelines/deadlines. The incumbent will be responsible for managing the Divisional clinical software scheduling system that impact the Divisions clinical mission.

Budgeting and Variance Reporting

The incumbent will be responsible to help the Assistant Director with budget and prepare associated financial reports for divisional or administrative units (as assigned) including variance and root cause analyses. Responsible for the accurate reporting and monitoring of physician productivity as divisions assigned require. The incumbent will be responsible for completing assigned sections for annual budget, monthly variance reports and for completing monthly RVU forecasting tools.

General Administration – Human Resources

This position will assist the Assistant Director with all HR tasks for processing of Faculty/TEAMS/OPS hires, effort reporting, advising staff on onboarding procedures for new faculty & staff. This position will be responsible for completing evaluations, performance metrics/action plans and schedules for direct reports.

Other Duties

Prioritize assignments based on urgency or deadlines and works cooperatively with others in the Department to ensure that all assignments are completed in a timely manner and meet or exceed the standards for quality and performance. Other duties as assigned. This position would also serve as the backup for the Division Administrator when they are out of the office.

We Offer Exceptional Benefits:

• Low-cost State Health Plans: Medical, Dental, and Vision Insurance
• Life and Disability Insurance
• Florida Retirement System Retirement Plans
• Paid Time Off
• Personal and Professional Development Opportunities (UF Training & Organizational Development)
• Tuition Assistance (UF Employee Education Program)
• Public Service Loan Forgiveness (PSLF) Eligible Employer

Expected Salary:

$70,000 - $80,000; Commensurate with education and experience

Minimum Qualifications:

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Preferred Qualifications:

• Master’s degree in health administration and/or business preferred
• Experience in a university or higher education setting
• Excellent analytical, verbal and written communication skills
• Prior management experience with proven ability to effectively lead and manage a team
• A comprehensive knowledge of the College of Medicine administration procedures and practices.
• Knowledge of UF financial systems: Concur – UFGO, MyMarketplace, myUFL, etc.
• Ability to design and implement policies/protocols to improve workflows
• Must be able to handle the pressures of a high-volume, multi-faceted job assignment where excellent customer service, attention to detail, accuracy, and timeliness are critical
• Significant MS Excel experience

Special Instructions to Applicants:

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No