Assistant Vice President, Advancement Services

Job Description

Job Description

Assistant Vice President, Advancement Services

Florida International University

Miami, FL

Salary: $185,000 to $215,000 per year, based on experience

The Assistant Vice President for University Advancement Services provides strategic leadership for all technical and data-driven functions support the university's advancement efforts, including research and prospect management, data analytics, data management, gift services, gift compliance and administration, as well as information technology. As a key member for the Executive Leadership Team, serves as a strategic leader integrating the core themes of philanthropic eminence and operational excellence into the implementation of the Foundation's strategic plan.

• Leads and oversees the university's advancement services department by ensuring research and prospect management identify high-potential donors, overseeing the timely and accurate recording of all donations by gift services, ensuring efficacy of gift compliance and administration, and overseeing the advancement technology team to maintain Constituent Records Management
• Leads digital transformation initiatives and change management strategies, ensuring efficient adoption of new systems and processes while minimizing disruption to advancement operations and maintaining stakeholder confidence. Proactively manages CRM software strategy by evaluating current systems, identifying potential upgrades, and ensuring ongoing technological relevance.
• Implements overarching strategy and evaluate operational/data management frameworks supporting fundraising goals.
• Serves as a principal advisor to the CEO/SVP for advancement services, anticipating needs and ensuring efficient reporting of department deliverables. Creates reporting systems and timely reports to communicate information to the CEO/SVP's office.
• Works closely with the Vice President of Development in supporting the development team around prospect management and portfolio maximization. Collaborates with development officers to provide strategic research briefings for major gift solicitations.
• Forms and fosters strong collaborative relationships across the University and community (President's Office, Provost, CFO, General Counsel, deans, board members, faculty, alumni) to achieve institutional goals. Collaborate with marketing and communications teams to ensure data-driven campaigns and engagement strategies.
• Develops data governance protocols that ensure data integrity, security, and compliance with privacy regulations. Creates actionable analytics and insights to inform fundraising strategies and resource allocation.
• Develops comprehensive training programs and documentation for all advancement services systems, fostering institutional knowledge and promoting self-service capabilities among development staff and other key stakeholders. Leads learning and evaluation processes regarding advancement services modules to ensure continuous improvement in organizational effectiveness. Develops processes for identifying and analyzing best practices for organization-wide implementation.
• Manages relationships with external technology vendors and service providers, overseeing contract negotiations, service level agreements, and ensuring solutions align with strategic goals while maximizing return on investment.
• Provides exemplary management promoting cross-functional teamwork, communication, innovation, and creativity. Manages departmental budgets and staffing across advancement services departments.
• Creates and implements a multi-year technology roadmap with corresponding budget planning, ensuring advancement systems remain current, secure, and aligned with industry best practices while anticipating future fundraising needs and innovations.
• Handles confidential matters requiring tact, sensitivity, independent judgment, and discretion.

Minimum Qualifications:

Master's degree in an appropriate specialization and six years of experience; or a bachelor's degree in an appropriate specialization and eight years of experience.