Accounts Payable Specialist

About Berman Construction

Berman is a leader in property management and facility services. If you're the kind of person who cares about growing your career and providing the highest level of quality services to the client properties that we work on, then you're exactly the kind of person we're looking for. We don't just hire anyone at Berman; we are only looking for new team members who have the strongest work ethic, a deep sense of responsibility, a passion for succeeding and a willingness to always go the extra step in whatever task you undertake.

When you join Berman, you're committing to making a difference in everything you do while working on our team. We make a commitment to you too - helping you embark on a career with a path to strong growth and constant support in your path to higher career levels!

Founded in 2006 in Orlando FL, Berman has become a respected leader in the Property and Facility Services markets that we operate in. We work every single day on many millions of square feet of commercial and other types of properties. We provide every service needed to run, manage and beautify our client's real estate assets. Our employees come first at Berman, our belief is that if our employees are happy, strongly supported and put in a position to succeed, then our clients will also be happy with our work that our employees provide on their assigned properties every single day. Berman cares deeply about the people we hire and ensures that growth is always on the horizon. If you put customers first, care passionately about what you do and are committed to working on a team that respects each other, then Berman is the right fit for your next career position.

Position Summary:

The Accounts Payable Specialist is responsible for processing vendor invoices, performing daily credit line reconciliations, ensuring vendor compliance, maintaining up-to-date Certificates of Insurance (COIs), and supporting the accuracy and integrity of financial records. This role supports the accounting team by managing high-volume transactional activity, maintaining vendor records, and reconciling credit accounts, while exercising strong attention to detail and adhering to established internal controls and compliance standards.

Key Responsibilities:

• Process vendor invoices accurately and timely, ensuring proper coding and approvals.
• Match invoices to purchase orders and supporting documentation, when applicable.
• Prepare and process weekly payment runs in accordance with company schedules.
• Verify and maintain vendor information, including W-9s and ACH details.
• Reconcile vendor statements and resolve discrepancies.
• Perform credit account reconciliations, including vendor credits, unapplied credits, and credit memos.
• Ensure credits are properly applied to outstanding invoices and reflected accurately in the general ledger.
• Assist with month-end close activities related to accounts payable.
• Respond to vendor inquiries regarding invoice status, credits, and payments.
• Maintain organized electronic records and documentation for audit purposes.
• Support 1099 preparation by maintaining accurate vendor records.

Required Qualifications:

• High school diploma or equivalent required.
• 2+ years of accounts experience.
• Experience reconciling vendor balances and credit accounts.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Excel and accounting software.

Preferred Qualifications:

• Experience with ERP or accounting systems (NetSuite is a plus)
• Experience in a high-volume or multi-divisional AP environment.
• Familiarity with ACH payment processing and vendor compliance requirements.

Core Competencies:

• Organization and time management.
• Accuracy in data entry and reconciliations.
• Problem-solving and follow-through.
• Confidentiality and professionalism.
• Ability to work independently and as part of a team.