Administrative Office Coord
Orange County Government
Orlando, FL
Overview At Orange County Government, we are proud to serve the public with integrity, honesty, fairness, and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community. We believe in hiring the very best. Our workplace experience sets us apart and makes us a great place to work. Our goal is to create an environment of exceptional organizational values, customer service standards, and employee satisfaction. Orange County Government is committed to providing equal opportunity in employment and services to all individuals. Job Description General Functions: This position is responsible for coordinating division services and providing administrative support. Responsible for overseeing and coordinating staff, volunteers and interns engaged in carrying out varied assignments. Work is performed with considerable independence under the general supervision of an assigned supervisor. Performance is reviewed through completed assignments, reports and project results achieved. Representative Duties/Assignments: The following are representative duties, it is not the intent to capture all duties performed by this classification.
- Provides support to reporting manager in various capacities, including but not limited to appearing at events to represent division, giving presentations in manager's absence, performing division's annual inventory, working closely with Advisory Council members, and disseminating information to and from the fiduciary agent.
- Work within the processes in the construction software, e-Builder, including reference checks, document filing, proposal review, vacation requests, change order review, etc.
- Manage the Division¿s asset inventory.
- Provide back-up support for payroll, training, p-card, and other administrative roles.
- Coordinates projects and programs for the office, designs printed materials, facilitates County's practices, prepares special events and meetings and maintains records for past and upcoming activities.
- Coordinates meetings, prepares documents, and creates agendas and meeting minutes. Posts meetings in accordance to the Florida Sunshine State Laws. Maintains constant lines of communication with Advisory Council and subcommittees for County purposes.
- Composes correspondence to County Commissioners, County Mayor, executive staff and the general public on a regular basis.
- Prepares, researches and analyzes information for reports, projects and meetings to be delivered internally and externally.
- Provides support to reporting manager in various capacities, including but not limited to: appearing at events to represent division, giving presentations in manager's absence, performing division's annual inventory, working closely with Advisory Council members, and disseminating information to and from the fiduciary agent.
- Answers questions regarding projects, grants, and policies in addition to conducting feedback surveys and providing results.
- Coordinates office services such as clerical, reception, purchasing, personnel, budget, and travel.
- Coordinates work for support staff, volunteers, and interns for day of events.
- Performs other related duties as assigned.
- 10 paid holidays and up to 2 floating holidays annually.
- 18 days paid time off per year.
- Longevity bonus based on years of service.
- 6 days of paid TERM (sick) time annually.
- Low-cost medical, dental, vision, additional life insurance.
- Free basic life, long term disability, and employee assistance for all the family members effective on day one.
- Participation in the Florida Retirement System.
- Employee assistance program includes multiple free one on one sessions with licensed counselors and online tools for legal advice, financial planning, personal life balance, etc.
- Free access to Wellworks gyms and Orange County Recreation Centers.
- Free onsite wellness coaching, including dietician and nurse.
- Tuition reimbursement program.
- Earn service time to forgive student loans.
- May have the ability to perform duties in a remote hybrid setting**
Posted 2025-11-08
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