Accounts Payable Supervisor

Full-time

Description

GENERAL SUMMARY

The Accounts Payable Supervisor works collaboratively with the Accounts Payable Manager to assist in overseeing the accounts payable processes and ensuring accurate, timely payments to vendors and suppliers. This role will monitor and analyze accounts to ensure accuracy and compliance with company policies and procedures. The Accounts Payable Supervisor will support the development and implementation of internal controls to ensure accuracy of vendor payments, review and audit invoices, and ensure timely payments. They will work collaboratively with other departments to ensure accuracy in the accounts payable process and provide guidance to their staff on accounts payable policies and procedures. Additionally, this role will assist in resolving supplier discrepancies and maintain strong supplier relationships.

Requirements

ESSENTIAL JOB FUNCTION/COMPETENCIES

Responsibilities include but are not limited to:

• Supervise assigned team members ensuring assigned tasks are completed timely and assist with issues raised ensuring that they are addressed in a timely manner.
• Ensure all invoices are properly authorized and coded appropriately. Review and approve invoices for accuracy and compliance with company policy prior to payment.
• Confirm vendor statements are reconciled and discrepancies identified are resolved in a timely and efficient manner.
• Ensure invoice payments are issued in a timely and efficient manner in accordance with established deadlines.
• Assist team members with the weekly payment proposal process to ensure accuracy and completeness.
• Proactively assess accounts payable processes to ensure the department operates with a high level of accuracy and efficiency and collaborate with AP Manager to implement changes where necessary.
• Work collaboratively with the Supply Chain team to identify opportunities to improve workflow efficiencies for the Accounts Payable department.
• Special projects as assigned.
• Perform other duties as assigned.
• Employees shall adhere to high standards of ethical conduct and will comply with and assist in complying with all applicable laws and regulations. This will include and not be limited to following the Solaris Health Code of Conduct and all Solaris Health and Affiliated Practice policies and procedures; maintaining the confidentiality of patients' protected health information in compliance with the Health Insurance Portability and Accountability Act (HIPAA); immediately reporting any suspected concerns and/or violations to a supervisor and/or the Compliance Department; and the timely completion the Annual Compliance Training.

CERTIFICATIONS, LICENSURES OR REGISTRY REQUIREMENTS

• N/A

KNOWLEDGE | SKILLS | ABILITIES

• Strong knowledge of accounts payable processes and accounting and management principles.
• Skilled with hands-on experience with accounts payable software.
• Ability to identify problems and implement solutions for operational and organizational issues.
• Excellent written and verbal communication skills.
• Strong analytical skills and attention to detail
• Proficient in Excel and Microsoft.
• Team player with a proven ability to manage tight deadlines on various projects in a fast-paced environment.
• Ability to manage collaboratively.

EDUCATION REQUIREMENTS

• High School diploma or equivalent required.
• Bachelor’s degree in accounting, business, management, or finance preferred.

EXPERIENCE REQUIREMENTS

• Minimum of 4–5 years of related work experience, including at least 2–3 years in a similar role.
• A minimum of 2 years in an accounts payable position is required.
• Supervisory experience is a plus. Experience in a physician practice setting is preferred.

REQUIRED TRAVEL

• N/A

PHYSICAL DEMANDS

Carrying Weight Frequency

1-25 lbs. Seldom from 34% to 66%

26-50 lbs. Seldom from 2% to 33%

Pushing/Pulling Frequency

1-25 lbs. Seldom, up to 2%

100 + lbs. Seldom, up to 2%

Lifting - Height, Weight Frequency

Floor to Chest, 1 -25 lbs. Seldom: from 2% to 33%

Floor to Chest, 26-50 lbs. Seldom: up to 2%

Floor to Waist, 1-25 lbs. Seldom: from 2% to 33%

Floor to Waist, 26-50 lbs. Seldom: up to 2%