Accounts Payable Specialist

Empath Health is seeking a detail-oriented Accounts Payable Specialist to join our Finance team . In this role, the Accounts Payable Specialist is responsible for accurate and timely data entry and payment of all approved invoices and check requests for obligations incurred by Suncoast Caring Community, Inc., and the entities of which it is comprised, and is responsible for certain regulatory compliance preparation as related to the Accounts Payable function.

What You’ll Do

• Ensure all invoices and check requests submitted for payment include appropriate levels of approval and general ledger coding appropriate to the department to which the document relates. Route invoices and check requests that do not have proper approvals and general ledger coding to an appropriate individual within the submitting department and maintain a system to ensure that if these returned items are not returned to the Accounts Payable Department for processing within a week follow-up is performed to determine status.


• Ensure accuracy of data entry into the accounts payable system.


• Voucher properly approved and coded invoices and checks requests into the accounts payable system promptly upon receipt and make sure indicated payment terms assigned within the accounts payable system will result in timely payment based on the vendor’s indicated payment terms. Submit vouchered batches of invoices and check requests to the Accounts Payable Manager in a timely manner for review and posting to the accounts payable system for inclusion in the appropriate check run.


• Initiate and process check runs.


• Prepare batches for vouchering of claims for the Accounting Team Specialists.


• Procure and complete appropriate documentation for any new vendors and perform vendor set-up as appropriate.


• Conduct appropriate research and use appropriate invoice numbering format to reduce possibility of duplicative payments to vendors and directly communicate with vendors regarding invoice discrepancies or concerns.


• Preparation and maintenance of records necessary to ensure compliance with regulatory requirements, including but not limited to IRS Form 1099 and Unclaimed Property.


• Prepare monthly accruals related to general ledger closings.

Why Join Empath Health?

• Earn Competitive Pay: Your skills and contributions are recognized and rewarded.


• Benefits & Wellness: Medical, dental, vision, life insurance, retirement with company match, plus wellness programs to support your mind and body.


• Industry-Leading PTO: 5+ weeks to rest, recharge, and live your Full Life.


• Grow Your Career: CEU support, tuition reimbursement, and advancement opportunities.


• Make a Difference: Join a mission-driven team dedicated to kindness, compassion, and Full Life Care for All.

What You'll Need

• Education and/or Experience: High school diploma or general education degree (GED). Minimum of one year direct processing experience in a computerized high-volume accounts payable department with at least a basic understanding of period end accruals and 3-way matching of payables and purchasing documents required. Two or more years of experience in a computerized high-volume accounts payable department is preferred. 


• Minimum of a basic understanding of IRS Form W-9 and 1099 reporting requirements.


• Microsoft Excel experience required and additional Microsoft Office experience preferred.


• Dynamics GP (Great Plains) Accounts Payable module experience is a plus as is knowledge of Unclaimed Property regulations.


• Direct vendor contact with problem resolution experience is desirable.


• Exhibit work characteristics such as flexibility, ability to work independently, setting priorities, organizational skills, adaptability and dependability.


• Dynamics GP (Great Plains) Accounts Payable module experience is a plus as is knowledge of Unclaimed Property regulations.


• 10-key by touch calculator skills.

What You'll Find at Empath Health

Unified in empathy, we serve our communities through extraordinary Full Life Care for All.

Empath Health is a not-for-profit healthcare organization providing Full Life Care through a connected network of services across Florida, including hospice, home health, grief care, geriatric primary care, elder care (PACE), HIV and sexual health (EPIC), and dementia support.

Full Life Care means caring for the whole person, body, mind, and spirit, with empathy and dignity. Our care goes beyond medicine to help people feel seen, supported, and valued at every stage of life.

At Empath Health, you’ll find purpose, partnership, and possibility in a culture where compassion drives excellence and every team member helps make life’s journey more meaningful.