Office Manager

Office Manager

Compensation: $70,000-$110,000

Location: Miami (Doral), FL - On-site

Job Type: Full-time

Reports To: Operations

About Us

East Harbor is a private credit firm that makes secured loans against real assets: marine vessels, aircraft, real estate, and commercial vehicles. We're collateral-first. If the asset is strong, we'll fund borrowers that banks won't touch. Our portfolio includes 200+ active loans across multiple entities, and we're scaling fast.

Small team based in Miami. Every role here touches the real business.

The Role

You'll keep the office running. This role covers day-to-day office administration, HR support, and vendor management for a small but growing financial firm. When we're actively hiring, you'll own the recruiting process. When we're not, you'll focus on office operations, employee support, and keeping everything organized across multiple entities.

What You'll Do

• Manage daily office operations: supplies, scheduling, mail, vendor relationships, and facility coordination
• Own the hiring process when active: post jobs, screen applicants, coordinate interviews, manage onboarding paperwork
• Maintain employee records, track PTO, monitor payroll, and support benefits administration
• Coordinate onboarding for new hires: equipment, accounts, documentation, and first-week setup
• Manage relationships with external vendors: insurance brokers, office suppliers, service providers
• Organize and maintain corporate filings, registrations, and compliance renewals across multiple entities
• Support leadership with scheduling, meeting coordination, and travel arrangements
• Handle incoming calls and visitor management

What We're Looking For

• 1-2 years in office management, administrative support, or HR coordination. Or less if you can demonstrate you're the person who naturally keeps things organized.
• Strong organizational skills. You'll be tracking deadlines, vendors, and employee needs simultaneously.
• Comfortable with hiring workflows: job postings, applicant screening, interview scheduling
• Proficient in Microsoft Office/Google Workspace and comfortable learning new systems
• Clear communicator who can represent the firm professionally to vendors, candidates, and visitors
• Discreet and trustworthy. You'll handle sensitive employee and company information.
• Bachelor's degree or equivalent work experience
• Based in or able to commute to Miami, FL

Preferred

• Experience with ATS platforms (JazzHR or similar)
• Familiarity with payroll systems or basic HR compliance (I-9, W-4, FMLA basics)
• Bilingual (English/Spanish)
• Experience in a financial services or professional services environment

Why This Role

• You'll own the office. No middlemen, no red tape between you and getting things done.
• Direct exposure to how a private credit firm operates across deals, compliance, and investor relations.
• Small team means your work is visible and your impact is immediate.
• Growth opportunity as the firm scales and the office management function expands.

East Harbor Financial is an equal opportunity employer.