Bookkeeper & HR Administrator

Job Description

Job Description

Full-Time | Hourly or Salaried Based on Experience Join the Team Behind the Mission At Alaqua Animal Refuge, every rescued animal has a story—and every successful rescue depends on a dedicated team working behind the scenes. We're looking for an organized, detail-oriented, and proactive Bookkeeper & HR Administrator to help keep our operations running smoothly. This is more than a bookkeeping position. You'll play a vital role in supporting the financial health of the organization while helping create a positive employee experience from onboarding through day-to-day operations. Working closely with leadership and external accounting partners, you'll help ensure accountability, transparency, and efficiency across the organization.If you thrive in a fast-paced environment, enjoy wearing multiple hats, and want your work to directly support the welfare of thousands of animals each year, we'd love to meet you. What You'll Do Financial OperationsYou'll help maintain the financial foundation that keeps Alaqua's mission moving forward by:

• Processing daily financial transactions, including:
  • Accounts payable and receivable
  • Expense coding and receipt management
  • Bank and credit card reconciliations
• Maintaining accurate financial records in accordance with nonprofit accounting standards
• Preparing monthly financial reports and supporting documentation for external accounting partners
• Assisting with payroll processing, timekeeping reconciliation, and employee benefit deductions
• Ensuring proper documentation and internal financial controls are consistently followed
• Serving as the primary point of contact for routine financial questions from staff
• Supporting the annual audit by organizing records and responding to auditor requests

Administrative & Office SupportAs an integral member of the administrative team, you'll:

• Provide general administrative support to leadership and department managers
• Maintain organized digital and physical filing systems for financial and HR records
• Assist with vendor setup, W-9 collection, and payment documentation
• Support office operations, scheduling, and internal communications as needed
• Help improve workflows and implement efficient administrative processes

Employee Onboarding & HR SupportYou'll help create a seamless and welcoming experience for new team members by:

• Coordinating new employee onboarding, including:
  • Offer letters and onboarding packets
  • Employment documentation and compliance forms
  • Payroll, timekeeping, and internal system setup
• Scheduling and tracking required trainings, certifications, and compliance requirements
• Maintaining confidential employee files and records
• Assisting with offboarding documentation and final payroll coordination
• Supporting leadership with HR-related administrative functions

Collaboration & AccountabilityAt Alaqua, teamwork is essential. In this role, you'll:

• Work closely with external accountants to ensure a smooth and accurate month-end close
• Provide timely, reliable information that supports organizational decision-making
• Uphold the highest standards of ethics, confidentiality, and financial stewardship
• Identify opportunities to improve systems and strengthen accountability across departments
• Build positive working relationships with staff, vendors, and external partners

What We're Looking ForRequired Qualifications

• 3+ years of bookkeeping, accounting support, or related financial administration experience
• Strong working knowledge of QuickBooks or similar accounting software
• Experience with payroll processing and basic HR administration
• Exceptional attention to detail and organizational skills
• Ability to maintain confidentiality and exercise sound judgment
• Comfortable managing multiple priorities in a dynamic environment
• Strong communication and interpersonal skills
• Self-motivated with the ability to work independently while collaborating across departments

Preferred Qualifications

• Experience working in a nonprofit or mission-driven organization
• Familiarity with financial audits and annual reviews
• Experience supporting employee onboarding and HR documentation
• Knowledge of nonprofit accounting practices and internal controls

Why Alaqua?At Alaqua Animal Refuge, your work has a direct impact on the lives of animals and the people who care for them. Every invoice processed, every payroll completed, and every new employee welcomed helps support our mission of providing safety, healing, and second chances to animals in need.We're looking for someone who believes that strong organizations create stronger communities—and that behind every successful rescue effort is a dedicated team making it all possible. If you're organized, dependable, mission-driven, and excited to contribute to a nationally recognized animal welfare organization, we'd love to hear from you!