Fiscal Assistant III

Fiscal Assistant III

High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

- Accounts Receivable, Billing & Invoicing
- Compiles service data and generate internal and external invoices for EH&S Auxiliary Services.
- Collects chart field information from departments and processes E2R or E2E journals for payment.
- Maintains subsidiary ledger of accounts receivable.
- Monitors collection of accounts to ensure payments are received on a timely basis.
- Researches and resolve finance and accounting related issues, including billing or other accounting errors and works with the appropriate departments to resolve the issues.

- Accounts Payable & Purchasing
- Assists in purchasing supplies for EH&S Auxiliary services via UF Purchasing Card or preparing requisitions to purchase when the UF Purchasing Card is not appropriate.
- Assists in processing voucher payments, maintaining purchase order records, change orders, and documentation needed to process payments.
- Assists in working with vendors to maintain and update their supplier information within the University’s Procurement System.
- Maintains accounts payable records and files.
- Process Travel Authorizations, Expense Reports, and reconciliation of PCARD charges with Chart field and description and scan required back-up documentation.

- Deposits
- Prepares check, Cashnet, EFT, and credit card deposits and maintains accurate records within the UF System and the EH&S system. Updates the EH&S Accounts Receivable system.

- Administrative Functions
- Maintains mileage logs, repair expenses, cleaning and fuel consumption for EH&S fleet vehicles.
- Converses with vendors and other outside agencies and advises EHS Staff on relevant issues.

- Reconciliation Functions
- As a Tier 1 Reconciler, participates in the monthly reconciliation of the delivered monthly financial reports.
- Reviews transactions for adherence to UF Policy, Chart field accuracy, and addresses errors, when necessary, as well as other duties as assigned.

Must have a valid Florida Driver's License.

Criminal Background Check required.

Normal Work Schedule:

Monday-Friday, 8:00AM-5:00PM

40 Hours per week

Occasional travel to offsite locations

High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

EDUCATION & TRAINNG: Two or more years of experience in fiscal matters.
EXPERIENCE: Experience and knowledge of myUFL as it is related to fiscal functions and account reconciliations.
KNOWLEDGE:
Knowledge of UF Finance and State accounting principles and practices and standard office procedures.
Knowledge of UF Marketplace and UFGO.
SKILLS:
Proficiency with computers, basic software applications (e.g. Microsoft Office Word, Excel, PowerPoint, Outlook, Access), and working knowledge of PeopleSoft.
ABILITIES: -Ability to work independently
- Ability to provide professional customer service
- Ability to communicate effectively (verbally and in writing)
- Ability to plan, organize, and coordinate work assignments

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.