Secretary Commercial Real Estate

Premier Miami law firm is seeking an experienced Secretary to provide high-level administrative and organizational support to attorneys in the Commercial Real Estate Department. The ideal candidate will be detail-oriented, proactive, and capable of handling multiple priorities in a fast-paced environment.

Responsibilities
• Provide comprehensive administrative support to attorneys, including calendar management, scheduling meetings, and coordinating travel arrangements.
• Draft, format, proofread, and edit correspondence, legal documents, and transactional materials with accuracy and attention to detail.
• Assist in the preparation of closing binders and coordinate document distribution.
• Manage electronic and physical filing systems, ensuring documents are organized and easily accessible.
• Handle incoming calls, emails, and correspondence in a professional and timely manner.
• Open, organize, and maintain client files in compliance with firm procedures.
• Coordinate with clients, title companies, lenders, and other parties involved in real estate transactions.
• Process expense reports, time entries, and billing as required.
• Maintain confidentiality and exercise discretion in all matters.
• Support attorneys with special projects and other duties as assigned.
Qualifications
• Minimum of 5 years of legal secretary experience, preferably in commercial real estate or a related practice area.
• Proficiency in MS Word, Excel, Outlook, and Adobe.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Ability to work independently while being a collaborative team player.
• Major law firm experience strongly preferred.