Receptionist Accounts Payable

Receptionist/Accounts Payable

Introduction:

We are seeking a friendly and organized Receptionist/AP Clerk to join our team and provide excellent customer service to clients and visitors. The Receptionist will be responsible for managing the front desk, answering and routing calls, and handling a variety of administrative tasks. The successful candidate will have strong communication and customer service skills and be able to work efficiently in a fast-paced environment. Qualifications:

• Must have high school diploma or equivalent. Prior front desk, administrative, or office experience preferred.
• Must have the ability to work in a fast paced environment and be able to follow oral and written instructions.
• Must possess patience, excellent organization skills, and assertiveness and be a conscientious person.
• Must present a professional appearance.
• Must have a pleasant and helpful personality both in person and via the telephone.
• Must be proficient with computer systems, system applications, and other office equipment.
• Must be able to work well and cooperate with fellow employees.
• Must be able to meet all local health regulations and pass the pre/post-employment physical exam if required. This requirement also includes drug screening, criminal background check, and reference inquiry.

Duties and Responsibilities:

• Welcome visitors and respond to any inquiries in a timely fashion.
• Guide and, or navigate visitors, residents, and patients around the facility where necessary.
• Receive telephone calls, transferring where necessary and taking messages as appropriate.
• Sort and distribute post as necessary, deal with outgoing post and shipping as needed.
• Ensure the presentation and tidiness of the reception area at all times.
• Maintains business office inventory and equipment by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies; scheduling equipment service and repairs.
• Provide administrative support as needed including but not limited to filing, data entry, and typing correspondence.
• Deal with payments for any ordered lunches or meals, including maintaining receipt books and proper cash box management.
• Resident Trust - make petty cash disbursements and deposits, keeping accurate records of each transaction.
• Record all money for the General Account and Resident Trust Fund in the proper receipt books.
• Make disbursements from the general petty cash fund ensuring proper receipts of expenditures and collections of return monies with supporting receipts for purchases.
• Protect residents' rights by maintaining the confidentiality of personal and financial information.
• Maintain operations by following policies and procedures; reporting needed changes.
• Contribute to team effort by accomplishing related results as needed.
• Carry out such other duties as may be required by the Administrator.

Perks:

• Competitive salary
• Paid time off
• Medical, dental, and vision insurance
• 401(k) retirement plan
• Professional development opportunities
• Positive and supportive work environment
• Daily Pay