Quality Assurance (QA) Auditor

Quality Assurance (QA) Auditor – Exact Billing Solutions (EBS)
Lauderdale Lakes - In-Office

Who We Are 

Exact Billing Solutions is a unique team of revenue cycle management professionals specializing in the substance use disorder, mental health, and autism care fields of healthcare services. We have extensive industry knowledge, a deep understanding of the specific challenges of these markets, and a reputation for innovation. With our proprietary billing process, EBS is the oil that brings life to the engines of its partner healthcare companies. 

EBS is poised for exponential growth, and we are building out our teams to support the expansion of global operations. 

Part of the ICBD family office portfolio, Exact Billing Solutions combines entrepreneurial speed with the financial discipline of a self-funded, founder-led organization. Our growth reflects a proven ability to solve complex healthcare challenges with operational precision, scalable systems, and client-first innovation. 

Our Origin Story 

Exact Billing Solutions was launched to address one of healthcare’s most persistent challenges: the burden of billing and insurance administration on providers. With firsthand knowledge of how inefficiencies in revenue cycle management drain resources from patient care, our founder built a company dedicated to removing obstacles, accelerating cash flow, and delivering peace of mind to clients across specialties. 

Recognition & Awards

Exact Billing Solutions contributes heavily to the success of the broader ICBD family office ecosystem and benefits from the recognition awarded to other portfolio companies, including: 

• Inc. 5000, 2024 – Top 5 Fastest-Growing Private Companies in America (ABA Centers of America) 

• EY Entrepreneur Of The Year® U.S. Overall 

• Florida Trend Magazine – 500 Most Influential Business Leader

About this Role

POSITION SUMMARY & PURPOSE

The Quality Assurance (QA) Auditor will ensure operational accuracy, compliance, and performance across critical RCM functions- including Collections, Verification of Benefits (VOB), and Utilization Review (UR). The QA Auditor will conduct audits, assess adherence to standard operating procedures (SOPs), identify error trends, and collaborate with operations leadership to improve process quality, training effectiveness, and overall performance outcomes. The QA Auditor will be essential in safeguarding revenue integrity and operational consistency throughout the organization.

The principal functions of the position identified shall not be considered as a complete description of all the work requirements and expectations that may be inherent in the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

POSITION ESSENTIAL DUTIES & RESPONSIBILITIES

• Conduct routine and targeted audits related to Collections, VOB, UR, and other RCM workflows.
• Evaluate staff performance against SOPs, payer guidelines, organizational standards, and compliance requirements.
• Document audit findings with clear scoring, evidence-based feedback, and actionable recommendations.
• Identify patterns, root causes, and error trends impacting revenue, compliance, or operational outcomes.
• Verify accuracy of insurance benefit information, authorizations, and payer documentation.
• Validate compliance with payer-specific utilization review requirements, timeframes, and communication standards.
• Ensure collection activities follow documented workflows, legal requirements, and best practices.
• Partner with department leaders and Subject Matter Experts (SMEs) to validate operational standards.
• Facilitate calibration sessions to ensure consistent interpretation of scoring guidelines.
• Communicate audit results constructively and supportively with staff and leadership.
• Provide clarification, guidance, and process walkthroughs to reinforce adherence to quality expectations.
• Recommend updates to SOPs, workflows, and job aids based on audit findings.
• Support corrective action plans and retraining initiatives when performance variances are identified.
• Collaborate with Training, Operations, and Process Documentation teams to ensure alignment between training content and actual system workflows.
• Monitor post‑training performance to assess skill retention and effectiveness.
• Maintain precise audit records, scorecards, dashboards, and QA reports.
• Track and report performance trends, error rates, and compliance risks.
• Assist in developing quality metrics, scoring frameworks, and audit methodologies.
• Ensure all documentation remains consistent with regulatory, payer, and organizational changes.

Requirements

EDUCATIONAL/SKILL REQUIREMENTS

• High School Diploma or GED required; Associate’s or Bachelor’s degree in Healthcare Administration, Health Information Management (HIM), or a related Business/Finance field is strongly preferred.
• 3+years of progressive experience in Revenue Cycle Management (RCM), with a focus on Collections, Verification of Benefits (VOB), and Utilization Review (UR).
• Minimum of 1 year in a Quality Assurance (QA) or auditing-specific role, demonstrating the ability to identify trends and perform root-cause analysis.

• Understanding of the end-to-end revenue cycle, including payer guidelines (e.g., UnitedHealthcare, Aetna, Cigna), medical necessity, and authorization requirements.
• Strong ability to use Microsoft Excel (pivot tables, VLOOKUPs) to track error rates and create performance dashboards.
• Solid grasp of HIPAA regulations, FDCPA (for collections), and state-specific healthcare compliance standards.
• Exceptional attention to detail with the ability to manage multiple audit workstreams simultaneously while meeting strict deadlines.
• Ability to deliver balanced, constructive feedback to staff and present high-level "error trend" reports to leadership.

Benefits

OUTSTANDING BENEFITS

• 21 paid days off (15 PTO days, increasing with tenure, plus 6 holidays)
• Flexible Spending Account (FSA) and Health Savings Account (HSA) options
• Medical, dental, vision, long-term disability, and life insurance
• Generous 401(k) with up to 6% employer match

WORK ENVIRONMENT/PHYSICAL & MENTAL DEMANDS

The physical demands described here are representative of those that must be met by the Vice President of SCA to successfully perform the functions of this position. Potential exposures to workplace violence and hazards are low. Most of the work (95%) is performed indoors in a temperature-controlled environment.