Administrative assistant

Job Overview

Cherished Ceremonies Weddings is a premier wedding planning and event coordination company dedicated to creating unforgettable celebrations. We specialise in personalised wedding planning, event design, vendor coordination, and day-of event management, ensuring every detail is handled with care and professionalism. We are seeking a highly organised and proactive Administrative Assistant to join our dedicated team. This is a full-time position based in our office in Tampa, Florida, United States . The ideal candidate will be the backbone of our daily operations, providing essential support to our wedding planners and contributing to the seamless execution of our clients' dream events.

Responsibilities

• Manage company calendars, schedule client consultations, and coordinate internal team meetings.
• Serve as the first point of contact for client and vendor enquiries via phone and email, providing a professional and welcoming experience.
• Assist with the preparation, proofreading, and distribution of client proposals, contracts, and event timelines.
• Maintain and organise client files, vendor databases, and other critical company documents with meticulous attention to detail.
• Liaise with vendors to confirm bookings, track payments, and communicate event details.
• Provide general administrative support, including data entry, filing, managing office supplies, and preparing reports.
• Support the event planning team with ad-hoc research and administrative tasks as needed to ensure successful event delivery.

Qualifications

• Proven experience working as an Administrative Assistant or in a similar office support role.
• Exceptional organisational and time-management skills, with a proven ability to prioritise tasks and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• High level of proficiency in the Microsoft Office Suite (Word, Excel, Outlook).
• A proactive, detail-oriented approach to problem-solving.
• Strong interpersonal skills and the ability to work effectively both independently and as part of a collaborative team.
• Experience within the events, wedding, or hospitality industry is advantageous but not essential.

What We Offer

• A competitive salary of $26 - $39 USD per hour , dependent on experience.
• An opportunity to be part of a creative, passionate, and supportive team.
• A dynamic work environment where you will play a key role in creating joyous and memorable occasions.