CODE REMEDIATION SECRETARY

Vacancies: 1

Closing: Open Until Filled

The City of Lake Worth Beach invites qualified individuals to apply for the position of Administrative Assistant - Code Remediation Secretary within the Code Compliance Division.

This Full time Non-Exempt position is based on a 40-hour work week with a starting pay range of

$17.00 - $25.46 Hourly. This position is part of the Public Employees Union (PEU). Working at the Community Sustainability Department located at 1900 2 nd Avenue North, Lake Worth Beach, FL 33461.

In addition, this position offers:

• Vacation and Sick Leave Accruals
• 14 Paid Holidays
• City of Lake Worth Beach Medical Benefits that include Life Insurance, Dental and Vision coverage
• Retirement Plan

JOB SUMMARY: Under limited supervision, coordinates, researches and tracks title searches, notices, and remediation activities including demolitions, board ups and lot clearings for the comprehensive blight elimination program, Red Tag Towing program and Noise Ordinances; and performs related duties as assigned. This includes but is not limited to ensuring that all daily tasks assigned by the Assistant Director - Code Compliance or division managers are completed efficiently and completely.

ESSENTIAL FUNCTIONS:

Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is illustrative only and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform related work as required.

• Performs a wide variety of routine and complex secretarial duties
• Coordinates administrative functions for the remediation activities of the Comprehensive Blight Elimination program.
• Coordinates activities of Red Tag Towing program and Noise Ordinances.
• Manages remediation database including title searches, notices, schedules and invoices.
• Review forms, correspondence, spreadsheets, letters, and other general office documents for accuracy and completeness prior to submission.
• Responds, records and/or routes incoming telephone calls, emails, walk-ins and mail.
• Prepares Staff Reports for Commission Meetings
• Composes, types, transcribes, edits and performs data entry related to code compliance cases as part of the Code Compliance process.
• Verifies property ownership for routine violations.
• Prepare correspondences, reports, memoranda and other material independently.
• Researches legal ownership, descriptions, liens, mortgages and deeds for properties related to code compliance and enforcement.
• Assists with front desk daily operations in the absence of front desk staff.
• Assists with the administrative portion of the Code Compliance Division related to use & occupancy inspections during absences or during peak periods, which may include, but is not limited to, coordinating use & occupancy inspections and scheduling, verifying property ownership for Business Licenses.
• Researches records from the property appraiser, tax collector, index, abstract, probate and other sources to resolve unclaimed and undeliverable mail.
• Functions as clerk for the Special Magistrate Hearings, in the absence of the Compliance Admin. Manager, which includes attending meetings and preparation of agenda and Special Magistrate Orders
• Assists in preparation and processing of Special Magistrate Orders, release of liens and lien searches.
• Other administrative support duties as may be assigned to ensure the successful operation of the Division.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of clerical procedures and systems such as word processing, managing files and records, and other office procedures
• Skill in the use of Microsoft Office products (Word, Outlook, and Excel) and applicable department and organization specific software and to learn and become proficient in the use of other specialized software as may be required
• Ability to clearly communicate and understand information in English, both orally and in writing
• Ability to follow oral and written instructions
• Ability to read, update, and maintain various records and files in numerical, alphabetical or chronological sequence
• Ability to review, compile, and organize forms, documents, and related records for efficient processing and ready retrieval
• Ability to establish and maintain effective working relationships with those contacted in the course of work regardless of race, religion, age, sex, disability, political affiliation, sexual orientation, and diverse cultural and linguistic backgrounds
• Ability to regularly attend work and arrive punctually for designated work schedule
• Ability to work with contractors and law enforcement officers and timely process documentation

• Knowledge of real estate terminology, legal procedures and property descriptions.
• Knowledge of basic accounting or business practices and methods.
• Skill in preparing and maintaining accurate records, reports, and files.
• Skill in researching a variety of public records using local, state and federal resources.
• Skill in handling and prioritizing multiple projects.
• Skill in coordinating calendars, appointments, room assignments, etc.

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT:

Depending on functional area of assignment, tasks involve the ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 20 pounds). Tasks may involve extended periods of time at a keyboard or workstation and extended periods of time standing and/or walking.

The City of Lake Worth Beach promotes a drug/alcohol free work environment through the use of mandatory pre-employment drug testing.

MINIMUM QUALIFICATIONS: Associates Degree from an accredited college or university with a major in Business Administration and five (5) years of clerical or office experience, or any equivalent combination of training and experience. Real estate and/or paralegal experience preferred. A valid Florida driver's license is required. National Incident Management System (NIMS) Series IS 100, IS 200, IS 559, IS 700, IS 800 certifications and others as needed for EOC position assigned. must be attained within three (3) months of employment.