Administrative Assistant
The Administrative Assistant provides a wide range of administrative, clerical, and organizational support to the Housing Choice Voucher management team across multiple programs to ensure efficient departmental operations. This role supports the Housing Choice Voucher (HCV) program office by delivering high-quality customer service, maintaining organized records and assisting with daily office functions. The Administrative Assistant plays a key role in ensuring the effective and efficient operation of the Housing Choice Voucher program through accurate, timely, and professional administrative support. DUTIES AND RESPONSIBILITIES
- Provide administrative and clerical support to assigned department(s), including scheduling meetings, preparing correspondence, and maintaining calendars
- Answer phones, respond to inquiries, and direct calls to appropriate staff in a professional and courteous manner
- Greet clients, participants, landlords, and visitors; provide general program information and assistance
- Prepare, process, and maintain files, records, and documentation in accordance with policies and HUD requirements
- Assist with data entry in housing management systems
- Generate reports, track assignments, and support program compliance and reporting requirements
- Process incoming and outgoing mail, including scanning, filing, and distribution
- Support scheduling and coordination of briefings, hearings, inspections, and appointments
- Assist with preparation of forms, notices, and correspondence related to housing programs
- Maintain confidentiality of sensitive participant and organizational information
- Provide general support for special projects, audits, or program reviews
- Perform other administrative duties as assigned
None QUALIFICATIONS
- High school diploma or equivalent. Additional education desirable.
- Some business classes preferred but not required.
- Two years’ experience in a professional office environment, performing customer service, clerical and administrative functions preferred.
- Pleasant personality and professional telephone manner is essential.
- Excellent customer service, organizational, interpersonal, oral and written communication skills.
- Ability to work well under pressure and have good problem solving skills.
- Ability to manage multiple priorities and work in a fast-paced environment with minimal supervision.
- Excellent attention to detail and ability to maintain confidentiality.
- Proficient computer skills to include: Windows, Microsoft Word, Excel, Internet, and comfort learning new software and tracking systems.
- Desire to work with low-income, culturally diverse, and at-risk families and individuals.
- Proficiency in written and spoken English is required to effectively communicate with customers, team members, and management.
- Professional working proficiency in Spanish/Creole a plus.
- Occasionally required to stand.
- Occasionally required to walk.
- Frequently required to sit.
- Continually required to utilize hand and finger dexterity.
- Continually required to talk or hear.
- Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard.
- Occasionally/required to lift/push/carry items up to 25lbs.
Recommended Jobs
Information Security Analyst I
Description Job Summary: The Information Security Analyst will be responsible for directly supporting one or more of the following programs: Vulnerability Management (VM), Digital Forensics and I…
Case Management Coordinator (Bilingual - Spanish)
Job Responsibilities: ~ Monitoring, Evaluation and Documentation of Care: Utilizes case management and quality management processes in compliance with regulatory and accreditation guidelines and co…
Veterinarian
Veterinarian – Parkway Veterinary Hospital in Niceville, FL 4-Day Workweek | No Weekends | No On-Call | Quality-Focused Practice Are you a compassionate veterinarian looking for a fulfilling rol…
Physical Therapist - Lakeland
Love and Company Therapeutic Interventions LLC is looking to add responsible, reliable, and compassionate people to our team! We are looking to hire both full-time amp; part-time positions in Polk and…
Employment Litigation Associate
Position Summary: Our Tampa office has an opportunity for a mid-level Associate to join the firm’s dynamic and long-established practice and represent premier local and national employers. This is an…
NodeJS Senior Software Engineer (remote)
About Kiddie Kredit Our startup has raised a pre-seed round and is looking to hire engineers for exciting, unique projects. As an early member of the engineering team you will have input on decisi…
Supervising Physician - Telehealth
GoTo Telemed is seeking experienced, licensed Physicians (MDs and DOs) to join our growing network of independent telehealth providers. This is a flexible, 1099 independent contractor opportunity all…
Agent Experience Coordinator
As an Agent Experience Coordinator , you are an integral member of the operations team and play a critical role in the day-to-day operations of the designated office. You will support the agents wi…
Know Your Customer (KYC) Analyst
Nuclear Energy Opportunity Overview: Know Your Customer (KYC) Analyst based in Juno Beach, FL. This is a 5-months contract assignment.(W-2) The KYC Analyst supports the annual Know Your Customer (KYC)…