Executive Assistant

Job Description

Job Description

Description:

Motek, a part of Happy Corner Hospitality collective, is a Mediterranean concept restaurant. We pride ourselves on delivering exceptional service and culinary experiences to our valued guests. Our commitment to excellence extends to every aspect of our operations.

Position Overview:

The Executive Assistant to the CEO provides high-level, confidential support. This role is critical to the efficiency, organization, and effectiveness of the CEO’s day-to-day operations and long-term initiatives. The ideal candidate is proactive, highly organized, adaptable, and thrives in a fast-paced hospitality environment.

Responsibilities:

Founder & CEO Support

• Manage the CEO’s calendar, scheduling meetings, travel, and priorities
• Act as the primary gatekeeper for communications, emails, and requests
• Anticipate needs and proactively manage time-sensitive matters
• Handle highly confidential and sensitive information with discretion
• Support personal tasks as needed, including personal appointments, errands, or scheduling.

Strategic & Administrative Support

• Prepare agendas, presentations, reports, and briefing materials
• Track priorities, deadlines, and action items to ensure follow-through
• Assist with strategic initiatives, company planning, and special projects
• Support preparation for board, investor, and leadership meetings

Communication & Coordination

• Serve as a liaison between the CEO and internal leadership teams
• Coordinate with Operations, HR, Finance, Development, and external partners
• Draft and proofread internal and external communications on behalf of the CEO

Operational & Business Support

• Assist with document management, contracts, and executive files
• Help coordinate site visits, restaurant openings, and leadership travel
• Support company events, executive meetings, and brand initiatives
• Maintain organization across personal and professional priorities as needed

Benefits:

• Wages paid weekly.
• Growth opportunities.
• Competitive pay.
• 401(K) savings plan.
• Health benefits (upon eligibility).
• Employee discounts.

• 3+ years of experience supporting a Founder, CEO, or senior executive
• Exceptional organizational, time-management, and problem-solving skills
• Strong written and verbal communication skills
• High level of discretion, judgment, and professionalism
• Ability to manage competing priorities with minimal supervision
• Proficiency in Google Workspace, Microsoft Office, and scheduling tools
• Ability to travel between New York and Miami, and other locations as the brand grows

Work Environment

• Office-based with regular interaction across departments and locations
• Occasional evenings or weekends to support executive or company needs
• Travel as needed to support the CEO

Why Join Motek

This role offers a unique opportunity to work directly with Motek’s Executive Team, gain insight into all aspects of the business, and play a meaningful role in supporting the brand’s continued growth and success.