Grants Accountant

Grants Accountant Responsibilities:

• Read and understand grant award documents to ensure compliance with grants awarded to organization.
• Ensure grants are set up properly within the General Ledger and cost-sharing requirements are fulfilled.
• Responsible for the creation and maintenance of job/project structure in ADG.
• Reconcile grant budgets to actual expenditures. Prepare the necessary adjusting journal entries to ensure that grants are in compliance with reporting requirements.
• Review invoices and pay apps from vendors for accuracy, coordinate approval of purchase orders with project managers and department heads, etc. to assure adherence to prompt payment guidelines.
• Prepare and submit monthly, quarterly, and final financial reports for external funding agencies. Take the lead role in reporting in collaboration with the Grant Administrator.
• Prepare grant-related invoices or draw requests (external and internal) and coordinate with the Financial Service Supervisor to ensure proper revenue recognition in the General Ledger.
• Monitors financial data and project costs (e.g. project budgets, funding sources) for cost control and compliance.
• Assists in the coordination and oversight of consultants and contractors during project implementation.
• Provides oversight and supervision over contractors, consultants, engineers and other professions in regard to project management and grants administration for the City.
• Coordinates weekly with grant administrators and project managers for project review and report the financial status of the grants.
• Creating agenda items within agenda software. Follow-up and prepare journal entries related to approved financial requests.
• Lead preparation of the Schedule of Expenditures of Federal Awards (SEFA) and manage the fixed asset portion of the annual audit. Serve as the point of contact for audit related inquiries and documentation within this area.
• Assures compliance with 2 CFR Part 200 and other relevant federal and state regulations.
• Contribute to ongoing process improvement and policy development with the Finance Department, including identifying more efficient workflows or tools to enhance service delivery.

Education and/or Experience:

• Knowledge of and experience with fund accounting, preparing journal entries, accounts receivable, accounts payable, purchase orders, fixed assets and the demonstrated ability to oversee and supervise technical and clerical staff performing those duties.
• Knowledge of governmental accounting principles and practices.
• Ability to assist in the preparation of governmental financial reports in accordance with Generally Accepted Accounting Principles.
• Able to clearly communicate both verbally and in writing.
• Able to interact effectively with various departments and outside vendors/customers Tools and Equipment Used.
• Personal computer; computer network workstation; 10-key calculator; telephone; copy machine; fax machine.
• Three (3) years' experience as Bookkeeper or Accounting Clerk.
• Some college, in accounting, preferably associate or bachelor's degree.