Administrative Assistant for Luxury Condo
23.00 USD Hourly Job Summary:
The Administrative Assistant is the first point of contact at the unit, and is responsible for the administrative tasks assigned to support the unit. Pay ranges is $23-$24.50 based on experience. Required Work days are Monday, Friday and Saturday. Candidate can select to take one of Tuesday, Wednesday or Thursday off (along with Sunday). Job Description: ESSENTIAL FUNCTIONS
- Greet Owners, Guests & Vendors.
- Keep records and execute administrative policies determined by management
- Adhere to and promote GSI Hospitality Standards.
- Screen incoming calls and correspondence, and respond independently when possible.
- Prepare memorandums outlining and explaining administrative procedures and policies to staff and monitors compliance.
- Create and maintain database and spreadsheet files.
- Check Vendors in/out.
- Maintain & update community website.
- Run all required weekly and monthly reports for analysis and distribution
- Act as an onsite Human Resources : maintaining and executing changes to employee files, recruiting, Workday oversight
- Take and transcribe dictation, and compose and prepare confidential correspondence, reports, and other complex documents.
- Maintain office equipment and supplies.
- Required to learn new software systems and become proficient as assigned
- Answer phones with a polished manner, and accurately transfer high volume of calls to the appropriate departments. Operate multi-extension phone system.
- Perform administrative tasks as assigned by management team.
- Maintain awareness of safety issues, and report them immediately to your manager.
- High School Diploma or GED preferred or previous experience as an administrative assistant or related customer service position.
- Ability to calculate basic mathematical figures.
- Computer proficiency with the ability to utilize Microsoft Outlook, excel, Teams, Word-press
- Great interpersonal skills required, with the ability to communicate effectively with a wide variety of people.
- Ability to sit at a desk for the entire work day.
- Reading and writing work-related documents in English.
- Speech recognition and clarity, including the ability to understand the speech of customers and co-workers and the ability to speak clearly so that you can be understood by customers and co-workers in English.
- Constantly communicates and receives verbal communication.
- Lifting, carrying, and pushing up to 15 lbs. occasionally, up to 30 lbs. seldom.
- Occasionally stoop, kneel, or crouch.
- Use hands and arms to reach for, grasp, and manipulate objects.
- Typical office equipment (computers, laptop, printer with scanning capabilities, copiers, among others).
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