Human Resource Coordinator

YOUR OPPORTUNITY

YOUR OPPORTUNITY

The HR Coordinator serves as a central point of contact for NAM HR, supporting the Vice President of Human Resources. This role ensures seamless execution of HR team operations, talent programs, communications, and centralized tracking across our team . You will play a critical role in driving operational excellence by supporting key HR processes, ensuring compliance, and supporting initiatives that enhance the employee experience.

ABOUT YOU

You are a detail-oriented, adaptable, and collaborative HR professional. You thrive in a fast-paced environment and are passionate about delivering accurate, timely support across a variety of HR functions. You bring strong communication and organizational skills, and you’re comfortable working with diverse teams and navigating complex processes. In addition, you act as a cultural ambassador for the local HR team, promoting Bacardi’s values, driving engagement, and creating opportunities that bring the team together and strengthen a sense of community. You will be based in Miami, Florida.

RESPONSIBILITIES

Team & Program Support

• Act as the primary point of contact for the Vice President of Human Resources and the local HR team, ensuring seamless communication and coordination with internal and external stakeholders.

• Provide robust support for team meetings and talent programs (e.g., ALP), including planning agendas, preparing content and presentation materials, coordinating guest logistics, and managing accommodations (dinners, activities, etc.).

• Serve as the centralized point of contact for scheduling, tracking workstreams, maintaining completion updates for HR initiatives and business requests.

Calendar & Travel Management

• Manage complex calendar scheduling for the Vice President, including internal/external meetings, events, and travel itineraries; prepare and submit T&E expense reports.

Onboarding & Offboarding

• Responsible for coordinating the onboarding process, including completion of new hire paperwork, I-9 verification, processing employee information, and ensuring smooth communication between HR, managers, and new hires.

• Manage requests for equipment, credit cards, and facilities access to ensure new hires have all necessary tools and resources from day one.

• Support the offboarding process by preparing and distributing exit documentation and processing system terminations in coordination with HRBP and relevant teams.

Immigration & Compliance

• Manage all immigration-related processes, including preparation, tracking, and submission of visa documentation, vendor payment processing, and forecasting of the immigration program budget, ensuring compliance with legal and organizational standards.

• Monitor, track, and manage federal, state, and local employment law posters. Audit regularly to confirm compliance in all applicable jurisdictions, manage vendor relationships, and process associated invoices.

• Manage compliance training system, including tracking completion status, generating quarterly reports, and following up with employees and managers to ensure timely completion of required training.

HR Data & Document Management

• Support centralized tracking for compliance, budget files, and related documents, ensuring proper organization and accessibility for HRBP teams.

• Maintain accurate and organized employee records, including uploading documents to e-files and ensuring proper file management.

• Review HR dashboards and reports to identify U.S.-specific data points, distribute findings to HR Business Partners, and track follow-up actions as needed.

• Ensure all published HR policies and documents remain current by coordinating updates with content owners and managing timely publication on internal employee platforms.

• Assist HR Business Partners with employee data changes in Workday (e.g., salary changes, promotions, transfers, supervisor changes, title changes, terminations) during peak periods or as needed.

SKILLS

• Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience)

• 2+ years of HR experience, preferably in a coordinator or administrative support role

• Strong interpersonal and communication skills, with the ability to engage effectively with individuals and groups from diverse backgrounds

• Familiarity with immigration processes and documentation (preferred)

• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)

• Understanding of HR Processes and cross functional dependencies

• Strong attention to detail and ability to meet deadlines in a fast-paced environment

• Demonstrates flexibility and adaptability in performing work duties

leadership agility

At Bacardi we care deeply about finding brilliant talent who can bring the following personal attributes to help elevate our 3Fs: Fearless, Family, Founder culture to the next level.

• Belonging: You have a strong capacity to create a culture of ‘Belonging’, where people feel appreciated for who they are, what they do, and who they can become
• Self-Awareness: You have high levels of self-awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others
• People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations to harness and multiply collective performance
• Results Agility: You demonstrate consistent delivery of results in first-time situations by inspiring teams, exhibiting a presence that builds confidence in yourself and others.
• Mental Agility: You can think critically to penetrate complex problems and expand the possibilities by making fresh connections. You think strategically whilst being execution focused and bring creativity to the challenges you’re presented with
• Change Agility: You have a deep natural curiosity, desire to experiment and ability to effectively deal with the heat of change. You have a growth and learning mindset: ready to test, stumble, learn and apply from experience

Disclaimer: Bacardi seeks talent from all backgrounds to bring diversity of thought, agility and capability to our organization across the globe. We promote a working environment where all employees are treated and rewarded fairly. We do not tolerate any form of discrimination that adversely affects individuals or groups on the basis of national origin, race, color, religion, sex, gender, sexual orientation, marital status, disability, age, and any other legally protected aspect of a person's identity.