Administrative Office Lead (Pensacola)
- Schedule and manage the daily office functions and staff.
- Follow office procedures, guidelines and projects as directed by the Corporate Office.
- Assign and monitor special projects.
- Create, check and process weekly invoices.
- Receive process and track FMLA requests.
- Report, process and track Workers Compensation cases.
- Processing of new hire paperwork.
- Maintain and monitor shot and training records for employees.
- Closing - verifying bin tickets against delivery ticket, making adjustment, printing and distributing delivery documents.
- Order, monitor and maintain stock of forms and supplies.
- Participate in and record monthly safety meetings.
- Assign and monitor cellular phones assigned to employees.
- Management of Document Control.
- Draft and implementation of new and revised policies and procedures.
- Organization of Alliant software conversion, planning the key elements of conversion in additional plants.
- Price Increases- oversight program status, complete increase, proof increases.
- Monitor status on new accounts, verify they are logged, assigned, contracts received, process completed.
- Collaborates with HR Manager to develop and update polices, paperwork and forms approved for use at all locations.
- Assist management with personnel issues.
- The ability to perform the essential functions of the job, with or without an accommodation.
- At least 2 years administrative experience
- Solid working knowledge of Microsoft office applications
- Consistently pleasant phone demeanor and customer service reaction
- Previous work experience in a fast paced environment with constantly changing priorities
- Since this position handles a number of different duties, the incumbent must be comfortable and able to be proficient at switching tasks frequently.
- High School Education or GED
- Daily prioritization of routine work
- Where to direct phone calls
- Exceptions to existing policy or procedures
- Typical of an office environment
- Frequent standing and walking during working hours.
- Frequent sitting, bending, stooping
- May sit at computer for extended periods of time
- Must be able to answer the phone and provide information
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