Office Services Coordinator in Miami, FL 33131

Title: Office Services Coordinator

Location: Miami, FL 33131

Duration: 03 Months

Shift Timing: 08:00 AM - 05:00 PM (Monday - Friday)

Pay Rate: $20.00 - $24.00/- on W2

Roles and Responsibilities:

Resource's typical working day:
- Ordering InstaCart
- Keeping office stocked and clear
- Greeting Guests
- Paying invoices
- Reconciling expenses (credit cards)
- validating parking (within the first 10 mins)
- Answering the phone
- Business Professional Attire is required


Years of Experience needed: 2+ Years of experience is required in a front facing professional role such as Receptionist or Administrative Assistant


Level of Education: H.S Diploma


Systems/Software proficiencies:
- Microsoft Office Suite experience is required
- Campaign logic or create an email campaign experience is preferred




Top 3 Must have Skills:
- Associate or Bachelor's degree
- Experience working Front desk
- Very formal professional environment

What You'll Do:
First point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor. Issue visitor and parking passes and follow security protocols.
Make a memorable first impression by answering the telephone in a professional manner. Create presentations and speak to various-sized groups.
Arrange and confirm recreational, dining, and business activities on behalf of the requestor.
Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace services including mail, office supply services, and onboarding.
Acknowledge inquiries or complaints from employees, guests, and co-workers. Provide solutions in a professional customer service-driven manner.
Organize and manage on-site events. This includes securing event space, set up and tear down of the room, and delivery of supplies.
Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building.
Coordinate with vendors who supply services or goods to the workplace.
Explain detailed and/or complicated information within the team. Follow specific directions as given by the manager.
Impact through clearly defined duties, and methods and tasks are described in detail. Use existing
procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
What You'll Need:
High School Diploma or GED with up to 2 years of job-related experience.
Ability to follow basic work routines and standards in the application of work.
Communication skills to exchange straightforward information.
Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
Strong organizational skills with an inquisitive mindset.

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