Purchasing Administrator

Job Description

Job Description

About Bajío Sunglasses

At Bajío Sunglasses, we build premium eyewear inspired by life on the water and designed for people who live with purpose, adventure, and a deep respect for the outdoors. Our team is passionate, hands-on, and driven by a shared commitment to quality, performance, and the communities we serve. As we continue to grow, we are looking for dependable team members who take pride in doing great work, supporting one another, and helping keep our operations running smoothly.

We are seeking a detail-oriented and proactive Purchasing Administrator to support day-to-day purchasing, inbound logistics, vendor communication, and operational coordination. This is a great opportunity for someone who enjoys staying organized, solving problems, and playing an important role behind the scenes in a growing consumer-products brand.

Job Summary

Bajío Sunglasses is looking for a full-time, onsite Purchasing Administrator to help ensure raw materials, components, and operational supplies arrive accurately and on time. This role supports purchase order placement, vendor follow-up, shipment tracking, recordkeeping, reporting, and inbound freight coordination across our Operations and Supply Chain teams.

The ideal candidate is organized, proactive, and comfortable communicating with vendors, freight carriers, internal teammates, and receiving teams. This role is a great fit for someone who enjoys keeping details organized, solving problems, and helping a fast-moving brand keep operations on track.

Responsibilities

• Place, track, and maintain purchase orders for raw materials, components, and operational supplies.

• Confirm pricing, quantities, lead times, and delivery terms before purchase orders are released.

• Communicate with vendors and suppliers to obtain order acknowledgements, shipping details, and updated ETAs.

• Proactively escalate risks related to delays, shortages, quality issues, or missing documentation.

• Coordinate logistics for inbound raw materials, including shipment scheduling, tracking, and delivery confirmations.

• Work with freight carriers, vendors, and internal receiving teams to help ensure materials arrive as planned.

• Monitor inbound shipments and help resolve issues such as late deliveries, partial shipments, damaged freight, or incorrect paperwork.

• Maintain accurate purchasing and inventory-related records, including purchase order files, confirmations, packing lists, bills of lading, and receiving documents.

• Support Supply Chain and Operations teams with purchasing updates, order status reporting, and basic analysis.

• Help keep internal stakeholders informed on order progress and material availability.

• Partner with internal teams to resolve discrepancies between purchase orders, shipments, and receipts.

• Follow established purchasing and documentation processes to support inventory accuracy and smooth month-end or period-end close activities.

What You’ll Bring

Essentials

• 1+ year of experience in purchasing, procurement administration, logistics coordination, supply chain support, or a related operations role.

• Proficiency with Microsoft Office, including Outlook, Excel, and Word.

• Comfort using spreadsheets to track orders, organize information, and compile updates.

• Experience working in or alongside a purchasing system or ERP.

• Strong written and verbal communication skills.

• Ability to communicate professionally with vendors, carriers, teammates, and customers.

• Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy and follow-through.

• High school diploma or equivalent required.

Bonus Points If You Have

• Experience coordinating inbound freight, domestic and/or international.

• Experience with shipment tracking, freight documentation, and carrier communication.

• Experience supporting inventory and receiving processes, including matching purchase orders to packing lists or receipts.

• Retail, eCommerce, or consumer-products experience.

• Outdoor, lifestyle, or sporting goods industry experience.

• Ability to learn new systems quickly and improve simple processes, templates, trackers, or reporting routines.

The right person for this role is:

• Organized and detail-oriented: You keep accurate records, catch discrepancies, and follow through until issues are resolved.

• A clear communicator: You provide helpful updates and know how to ask the right questions to get an ETA, answer, or solution.

• Proactive: You spot risks early, including late shipments, missing documents, or backorders.

• Comfortable multitasking: You can balance purchasing priorities with front-office or customer needs when needed.

• Customer-focused and brand-right: You are professional, calm, and helpful when working with vendors, teammates, and customers.

• Team-oriented: You enjoy supporting Operations and Supply Chain and take pride in being reliable.

This is an onsite position based in New Smyrna Beach, Florida. Regular, reliable in-person attendance is required because the role involves direct coordination with Operations, Supply Chain, receiving, and inbound logistics activities.

Equal Opportunity Employe r

Bajío Sunglasses is an equal opportunity employer. We are committed to building a diverse and inclusive workplace and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status.