Administrative Support
Job Description
Job Description
We are looking for an Administrative Support team member to provide dependable front-office and operational assistance for a contract position based in Florida. This role serves as a key point of contact for visitors, vendors, and staff while helping maintain organized administrative processes across the office. The ideal candidate is detail-oriented, reliable, and comfortable managing reception, documentation, and routine office coordination in a fast-paced environment.
Responsibilities:• Oversee entry to the main office and gate area, helping maintain a secure and orderly reception process.
• Welcome guests, respond to general inquiries, and offer courteous assistance to members of the public and internal staff.
• Accept incoming packages and shipments, verify delivery details, and distribute items to the appropriate recipients.
• Support accounts payable activities by confirming ordered items have been received and routing invoices for processing.
• Track office supply usage, maintain inventory levels, and coordinate replenishment orders to avoid shortages.
• Draft and format business correspondence, internal memos, meeting agendas, and meeting notes as assigned by leadership.
• Provide day-to-day administrative support for department operations, including data entry, phone coverage, and document organization.• Prior experience in an administrative assistant, receptionist, or office support role.
• Ability to manage inbound calls, greet visitors professionally, and handle front-desk responsibilities with discretion.
• Strong data entry and recordkeeping skills with close attention to accuracy and detail.
• Experience supporting routine administrative office functions, including document preparation and supply coordination.
• Familiarity with basic accounts payable support tasks such as invoice handling and order verification.
• Effective written and verbal communication skills and the ability to interact professionally with the public and leadership.
• Proficiency with standard office software and general office equipment.
Recommended Jobs
Cloud Engineer
Location: Remote - Florida Department: IS Information Technology Svcs Work Type: Full Time Shift: Shift 1/8:00:00 AM to 4:30:00 PM Minimum to Midpoint Pay Rate: $78,457.60 - 101,982.40…
Boatyard Manager
Job Description Job Description Boatyard Manager – Lead Marine Operations and Vessel Service Teams Job Overview: Company: Inland Construction and Engineering Inc. Salary/Pay Rate: $80,000 …
Corporate Development Manager
Job Description Job Description Salary: $75,000 $100,000 AboutPaynuity: Paynuity is a leading provider of seamless, secure credit card payment processing solutions. Our mission is to simplif…
Bay Haven Charter Elementary School Teacher 2026-2027 School Year
Job Description Job Description Salary: See Placement Schedule POSITION SUMMARY: Under the general supervision of the Principal, the Teacher provides students with appropriate learning acti…
Middle School Math Teacher
Job Description Job Description Yeshiva Elementary School (YES) is seeking a Middle School math teacher to for a part time position in the boy’s division, beginning August 2026. A YES teacher is …
System Medical Director of Physician Advisors
Be Valued for Being You. At Lee Health, it's all about you. Lee Health is proud to be named on the Forbes list of America's Best-in-State Employers for the second year in a row HealthP…
Associate Veterinarian
ASSOCIATE VETERINARIAN Our Vision: To provide outstanding care for every client and every patient, every day. Company Overview Tampa Bay Vets is a busy, privately owned, AAHA accredited ani…
Customs Specialist - Entry Writer
DSV - Global transport and logistics In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global so…
Instructor Assistant
Job Description Job Description If you are a person with compassion and a heart for others..... Please apply and be part of something amazing. The Key Training Center has been in Citrus Coun…