Executive Administrative Assistant (Hybrid)

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At SCI Direct, we believe that Family Is Everything. Come join a certified Great Place to Work with a business casual environment, an opportunity to have a hybrid work schedule, 401k with 6% company match, Adoption Assistance, and more!

The Administrative Assistant provides administrative support to the company executives. Assists with special projects, research, and solving problems. Schedules meetings, drafting memos, transcribe notes, creates presentations, general reports, travel planner.

The Administrative Assistant will possess strong communication, administrative and organizational skills, along with a keen ability to maintain balance among multiple priorities in a fast-paced corporate environment.

JOB RESPONSIBILITIES

Administrative

• Maintain with discretion and diplomacy all confidential information in an appropriate manner
• Prepare presentations, memos, emails, and general correspondence on behalf of CEO and senior leadership as requested
• Calendar maintenance; internal/external meeting planning and execution to include agenda, logistics, and minutes; travel coordination, expense reports maintenance, etc.
• Communicate, coordinate, collaborate and facilitate effective partnerships with other departments in order to effectively carry out responsibilities and complete projects
• Support the planning of company's events
• Organizing and filing important documents and folders as needed.
• Creating binders for reports and financial information.
• Pulls reports as frequent as needed
• Others duties as directed

Customer Service:

• Receive incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
• Maintain a friendly attitude offering assistance and guidance to all persons over the phone, email or in-person.

MINIMUM Requirements

Education

• High school diploma or Equivalent
• Associates' Degree (Preferred)

Experience

• 5 - 8 years of recent administrative or customer service experience

Knowledge, Skills and Abilities

• Strong Computer Skills
• Excellent Administrative Skills.
• Excellent Customer Service Skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to operate office equipment such as photocopiers, printers, fax machines, etc.
• Conveys information clearly and concisely in written and spoken communication
• Resolves problems and provides solutions to customers in a timely manner
• Time management and organizational skills

Work CONDITIONS

Work Environment

• Work indoors during all seasons and weather conditions
• Limited amount of local and/or multiple location traveling
• Comply with corporate dress code policy

Work Postures

• Sitting continuously for many hours per day, up to 6 hours per day
• May climb stairs to access buildings frequently

Physical Demands

• Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage
• Move, push and pull up to 25 lbs.

Work Hours

• Operations hours are Monday to Friday, 9:00 AM to 6:00 PM. (Business hours may vary per location and state)
• Hybrid work schedule is available at the manager's discretion.

SCI Shared Resources, LLC is committed to an inclusive, barrier-free recruitment and selection process. On request, we will seek to provide appropriate accessibility options to all applicants with disabilities.

Job Type: Full-time

Pay: $21.00 - $24.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Plantation, FL 33317: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Executive administrative support: 5 years (Required)

Work Location: Hybrid remote in Plantation, FL 33317