Project Accountant/Dispatch

Accounts Receivable

• Prepares, posts, and submits all customer invoices on a weekly and sometimes daily basis
• Prepares AIA pay applications, as necessary.
• Follows up on outstanding invoices including collection calls.
• Prints and sends out monthly statements to customers.
• Prepares Notice to Owners.
• Inputting intercompany billing in QuickBooks
• Work with Project Managers in a variety of disciplines
• Meeting multiple critical deadlines on a monthly basis
• Processing and Tracking Change Orders, NTO's, Subcontractor AIA Billings, Subcontractor Invoices, and Lien Waivers.
• Processing and Tracking of Certificate of Insurance (COI)’s.
• Review subcontracts, purchase orders, Owner and Subcontractor change orders to ensure accurate posting.
• Ensure that the subcontractors, suppliers, and vendors account balances in Foundation are always correct and reconciled.
• Act as liaison between Subcontractors and Project Team, responding to Subcontractor accounting inquiries and diffusing any issues with assistance of the Project Manager.
• Prepare Accounts Receivable invoices for approval by Project Managers.
• Responsible for reviewing monthly Project draw applications to Owners/Lenders in AIA format.
• Responsible for accurate and on-time payment of Subcontractors, suppliers and vendors invoices as well as timely receipt Owner funding.
• Preparation and presentation of detailed monthly financial reports in collaboration with Project Team.
• Assist the Project Manager with financial closeout.
• Maintain neat and organized subcontractor, supplier, and vendor files.
• Maintain all truck tickets and input data into software for invoicing.
• Notarize Documents.

Dispatcher

• Responsible for the coordination, scheduling, dispatching, and planning of company trucks.
• Act as the main point of contact for all driver facing communication via phone, and E-mail.
• Develop a strong relationship with assigned drivers and customers.
• Offer exceptional support to drivers to ensure that their professional needs are being met.
• Coordinate and manage the most efficient loads to remain cost-effective as a company.
• Determine the best delivery methods and negotiate rates directly with vendors and customers and get the necessary documents and permits.
  
  

Minimum Requirements:

• Excellent written and verbal communication skills, communicating effectively with other employees, subcontractors, and clients.
• Experience with project-based accounting for the Construction Industry.
• Ability to work independently and prioritize a variety of tasks, working under tight deadlines.
• Strong organizational skills, Attention to Detail.
• Critical thinking and problem-solving skills.
• Proficiency in basic accounting principles.
• Highly proficient in Microsoft Excel, Word, and Outlook.
• Knowledge of standard practices of AIA documents and lien releases.
• Experience working with Buildertrend and QuickBooks Software is a plus.
• Notary or willing to get.

About White's Site Development, Inc: