PROPERTY AND EVIDENCE CLERK - PT

Job Description

Job Description

Job Function:

Civilian, operational and administrative position that requires the maintenance of all aspects of the Property and Evidence Unit and provides for additional support functions under the direct supervision of the Administrative Services Division Commander. Duties include Insuring proper inventory, storage, processing, security and disposal of items of evidence and found property. Insuring proper inventory, adequate supply, issuing, security and disposal of department property as assigned. Maintaining, coordinating, inspecting and scheduling the floor & carpet maintenance. Provides direct support of the Patrol and Investigative Services Division as required. Provides direct support for departmental accreditation. Provides clerical, fingerprinting, and other support functions as required.

Career Path: Property and Evidence Manager

Essential Duties:

1. Make daily check of evidence/found property lockers, patrol room and refrigerator for evidence/found property, secure storage and empty all.
2. Complete necessary forms/paperwork for evidence and found property and secure storage.
3. Barcode evidence/found property secure storage items into evidence and give location of each item in storage.
4. Insure security of all evidence, found property and secure storage.
5. Conduct periodic inventories of evidence, found property, and secure storage, supplies.
6. Interpret and adhere to Florida Statutes dealing with property, evidence, found property and secure storage.
7. Dispose of items of evidence found property, and secure storage legally and according to standard operating procedure, when appropriate to do so.
8. Dispose of contraband articles as specified by statute and department operating procedure.
9. Insure the facility is maintained and cleaned.
10. Work closely as needed with other City departments, i.e. Purchasing, Finance, Fire, etc.
11. Prepare requisitions and related paperwork for submission to finance department.
12. Communicate effectively and coherently on radio channels while receiving and properly processing radio communications from others.
13. Demonstrate communication skills in testifying in court on evidence handling, procedure, etc.
14. Transport evidence to processing facilities and turn over to proper authority using proper evidence chain of custody procedures.
15. Insure proper utilization of budgeted funds in assigned duties.
16. Maintain a professional image and professional work habits.
17. Perform records keeping duties.
18. Control and maintain funds re­ceived for records processing, etc. and gather, maintain and submit records on the revenue.
19. Complete local records checks on individuals, either in person or by mail.
20. Perform Notary Public work.
21. Perform computer input, access, and retrieval.
22. Administrative errands as directed.
23. Giving directions and assistance to citizens
24. Completion of advanced training courses as required by the Mount Dora Police Department.
25. Perform related functions and duties as assigned.

Knowledge, Skills, and Abilities:

• Must be flexible and multi-task oriented
• Working knowledge of the rules, regulations, policies and procedures of the City and the department.
• Possess effective comprehensive administrative skills.
• Knowledge of modern office procedures and methods including telephone communications, office systems and record keeping.
• Requires the ability to compare and/or judge the readily observable functional, structural or compositional characteristics whether similar to or divergent from obvious standards of data, people or things.
• Requires ability to read a variety of regulations, laws, codes, policies and procedures, budget documents, accounting standards, trade publications, etc.
• Requires the ability to prepare complex reports and analyses, budget documents, correspondence, etc., with proper format, punctuation, spelling and grammar, using all parts of speech.
• Requires the ability to speak with and before others with poise, voice control and confidence.
• Requires the ability to record and deliver information, to explain procedures, to follow and give verbal and written instructions.
• Must be able to communicate effectively and efficiently in a variety of technical and/or professional manner
• Must be adaptable to performing under stress when confronted with emergency situations or tight deadlines. (The incumbent may be subject to tension as a regular, consistent part of the job.)
• Requires knowledge and experience in criminal investigative evidence collection, processing and storage and testifying in court.
• Requires knowledge and application of state statutes and CFA accreditation requirements.
• Skill to use a personal computer and various software packages.
• Maintain ethical and professional behavior.
• Have excellent listening and comprehension skills.
• Ability to establish priorities, work independently, and proceed with objectives without supervision.
• Ability to handle and resolve recurring problems.

Required Qualifications:

• High School Diploma or GED.
• Must have law enforcement organization experience; minimum of 5 years preferred.
• Must have experience and/or training with the collection, processing, and maintenance of property and evidence.
• Must be able to work days and hours determined based on agency and applicant need.
• Must possess a valid Florida Driver’s License.
• A comparable amount of education and/or experience can be substituted for the minimum qualifications.
• Complete the required National Incident Management System (NIMS) within 6 months of completion of probationary period.

Essential Physical Skills:

• Ability to talk by means of spoken words.
• Acceptable eyesight (with or without corrections).
• Able to distinguish colors, peripheral vision, depth perception and ability to adjust focus.
• Acceptable hearing (with or without hearing aid).
• Able to exert up to fifty (50) pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Sitting, walking or standing for periods of time.
• Must be physically able to operate a variety of office machines and equipment including computer, copier, telephone, calculator, etc.
• Must be able to operate computer systems and components, specialized software, photocopier, fax machine, multi-line telephone equipment, and calculator.

Equipment

• Computer, copiers, FAX equipment
• Communications equipment (base, mobile and portable radios and mobile and stationary telephones)
• Department policy and procedures manual
• Minor repair tools
• Filing cabinets and systems
• Telephones and intercom systems
• Cash Register

Environmental Conditions:

• Works primarily inside an office environment.
• May require working outside

(Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability.)

Note: Job Descriptions are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. E-Verify Works for Everyone For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS.

The City of Mount Dora is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Mount Dora will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Mount Dora is a drug-free, smoke-free, EOE.