Event Operations Coordinator

Job Description

Job Description

We are seeking a highly organized and detail-oriented Event Operations Coordinator to join our dynamic team. The ideal candidate will be responsible for executing, and overseeing various events from conception to completion. This role requires a creative mindset, excellent communication skills, and the ability to manage multiple tasks simultaneously in a fast-paced environment. The Event Operations Coordinator will work closely with clients to ensure their vision is realized while maintaining high standards of hospitality and service. As our offices are based in Palm Beach, we work throughout South Florida as an established supplier delivering creative and innovative programs for corporate meetings, social events and incentive travel groups.

Duties

• Plan and coordinate all aspects of events, including logistics, catering, venue selection, and vendor management.
• Execute events, transportation, tours and all program logistics for clients.
• Confirming all logistics of programs including staff, vendors, transportation and client communication
• Input and monitor client manifest in Excel, secure staffing for airports and venues
• Coordinate transportation scheduling, confirm and communicate with all vendors, clients and staff.
• Create a program recap to include all details pertaining to the program timeline, load in and out schedules, items being provided, etc.
• Supporting sales team with client requests and administrative work
• Will be on call during program operations – must have company provided phone during operations on call schedule
• Site inspections with clients as requested walking through venues and logistics
• Being on site during program operation
• Conduct post-event evaluations to gather feedback and identify areas for improvement.

Requirements

• Proven experience in event planning or coordination within the hospitality industry. 5 years minimum
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Flexibility when it comes to scheduling - This role will require some nights and weekends
• Excellent communication and interpersonal skills for effective client interaction.
• Experience in catering management and banquet coordination is highly desirable.
• Ability to upsell services and negotiate contracts effectively.
• A creative mindset with a keen eye for detail in event design and execution.
• Proficiency in Microsoft Office software

Company Description

Kirkland Event and Destination Services is a woman-owned and operated small business proudly based in South Florida. Founded in 2006 and backed by over 30+ years of industry experience, we are a full-service destination management company known for our high-touch service, creative vision, and unwavering dedication to our clients.

Our passionate team lives and works in the Palm Beach area, giving us authentic local insight and allowing us to constantly source the very best our market has to offer. We are deeply invested in creating memorable experiences that reflect the unique character of South Florida.

As part of our commitment to seamless service, we also own and manage our own transportation fleet, ensuring direct oversight, reliable scheduling, and consistent quality from arrival to departure.

We believe in open, honest communication throughout the entire planning process. We listen closely—before, during, and after each event—to understand your goals, align with your vision, and deliver personalized execution. Whether you need support for a portion of your program or a full-service event management solution, Kirkland becomes an extension of your team—prioritizing your time, budget, and objectives every step of the way.

Our strength lies in our flexibility. While designing high-end, large-scale events is part of what we do, delivering the same level of excellence with more modest resources is where we truly shine. It's this creativity, resourcefulness, and client-first approach that make us a trusted leader in the destination management industry.

Company Description

Kirkland Event and Destination Services is a woman-owned and operated small business proudly based in South Florida. Founded in 2006 and backed by over 30+ years of industry experience, we are a full-service destination management company known for our high-touch service, creative vision, and unwavering dedication to our clients.\r\n\r\nOur passionate team lives and works in the Palm Beach area, giving us authentic local insight and allowing us to constantly source the very best our market has to offer. We are deeply invested in creating memorable experiences that reflect the unique character of South Florida.\r\n\r\nAs part of our commitment to seamless service, we also own and manage our own transportation fleet, ensuring direct oversight, reliable scheduling, and consistent quality from arrival to departure.\r\n\r\nWe believe in open, honest communication throughout the entire planning process. We listen closely—before, during, and after each event—to understand your goals, align with your vision, and deliver personalized execution. Whether you need support for a portion of your program or a full-service event management solution, Kirkland becomes an extension of your team—prioritizing your time, budget, and objectives every step of the way.\r\n\r\nOur strength lies in our flexibility. While designing high-end, large-scale events is part of what we do, delivering the same level of excellence with more modest resources is where we truly shine. It's this creativity, resourcefulness, and client-first approach that make us a trusted leader in the destination management industry.