Accounts Receivable Specialist

Job Description

Job Description

We are looking for an Accounts Receivable Specialist to support day-to-day billing and payment operations for a Long-term Contract position based in Orlando, Florida. This role will help maintain accurate financial records, ensure timely invoice processing, and follow through on collections and account resolution activities. The ideal candidate brings a strong understanding of receivables, cash application, reconciliations, and vendor-related coordination in a deadline-driven environment.

Responsibilities:

• Process daily accounts receivable and payable transactions while keeping balances accurate and current.

• Prepare, issue, and maintain customer invoices, ensuring billing records remain organized and up to date.

• Apply incoming cash receipts correctly and investigate variances, short payments, and unapplied amounts.

• Review customer accounts for overdue balances, communicate regarding outstanding payments, and support commercial collections efforts.

• Reconcile receivable, payable, and vendor statements on a regular basis to identify and resolve discrepancies promptly.

• Track credit balances, refunds, returns, and miscellaneous charges to ensure proper posting and follow-up.

• Examine vendor payment terms and identify opportunities to capture available discounts or credits.

• Support expense reporting and assign payments to the appropriate cost centers while maintaining accurate documentation.

• Produce billing and collection reports and complete assigned financial tasks within established deadlines.

• 2+ years of experience in accounts receivable or a related accounting support role.

• Hands-on experience with billing, cash applications, and commercial collections.

• Working knowledge of accounts payable processes, account reconciliation, and cash activity tracking.

• Ability to research payment issues, resolve discrepancies, and maintain accurate financial records.

• Experience coordinating with vendors and managing account-related communication professionally.

• Proficiency in expense reporting and allocating charges to appropriate cost centers.

• Strong attention to detail, organizational skills, and the ability to meet recurring deadlines.