Affiliate Services Coordinator

Affiliate Services Coordinator Location Tallahassee, FL :

The Affiliate Services Coordinator - FCCMA is a highly responsible administrative position dealing with complex and confidential information. The work involves public and interoffice contact, which requires tact and diplomacy. The position requires a thorough knowledge of the Affiliate's policies and programs, and the ability to work independently with strong judgment and initiative.

RESPONSIBILITIES AND DUTIES:

• Liaison to the FCCMA board of directors, with duties for regular communication, committee work and coordinating communication with the Association's affiliates.
• Serves as a contact for the membership, sharing some duties with another Affiliate Services Coordinator.
• Prepares board agenda material, materials for the officers, speeches, and travel.
• Works with Executive Director and other FCCMA staff to prepare the Association's annual budget and financial statements and works with FLC Accounting staff on audit.
• Attends all board meetings, conferences and will attend regional training events as schedule and budget permit, extensive staffing responsibility at meetings and conferences.
• Maintains Association records, working closely with other FCCMA staff.
• Develops each program year's workload and works with Executive Director and staff on dividing tasks, follow-up, and reports on these issues regularly.
• Schedules FCCMA projects with FLC meeting planners, publications, and related offices
• Schedules and attends committee meetings via virtual means (i.e., Teams and Zoom) or conference call; some committees shared with Executive Director and other staff.
• Responsible for FCCMA web site; some postings and editing shared with administrative staff.
• Research information for boards and committees and prepares reports.
• Maintains an appropriate level of confidentiality of processed information for Association.
• Perform other duties as required.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of standard office procedures and equipment
• Knowledge of the Association, its governing documents, policies, and procedures
• Knowledge of municipal and county government, especially Florida
• Ability to understand, interpret and execute complex oral and written instructions.
• Thorough knowledge of word processing, Excel, database management and other computer applications
• Ability to exercise judgment and decision-making, especially in Executive Director's absence.
• Ability to review contracts for content, execution, and work with attorney on revisions.
• Ability to maintain confidentiality of Association's sensitive subjects, especially regarding employment of members.
• Ability to manage multiple priorities under time pressure.
• Ability to communicate effectively orally and in writing, and to make presentations to boards and committees.
• Ability to establish and maintain effective working relationships with department directors, managers, affiliate staff, vendors, organizations, membership, and employees.

TRAINING AND EXPERIENCE:

Graduation from an accredited college or university with a degree in Business, Management, Political Science, or related field with two years' administrative experience; a high school graduate with minimum five years' administrative experience; or a combination of training and experience.

All qualified applicants will receive considerations for employment without regards to race, color, religion, sex or national origin. **PLEASE DO NOT APPLY IF YOU ARE A SMOKER**