Office Manager - Construction Office

Transportation At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

We are seeking a proactive and highly organized Office Manager to support the Program Management team on a large-scale, $1.8 billion construction program. This position will be based in an active construction trailer and plays a key role in keeping project operations running smoothly. The ideal candidate will be comfortable working in a dynamic, fast-paced construction environment and will possess excellent communication, organizational, and technical skills.

Key Responsibilities:

• Provide day-to-day administrative support to the Program Management team.

• Maintain accurate electronic and physical filing systems in accordance with project protocols.

• Schedule and coordinate meetings, site visits, and appointments for project staff and stakeholders.

• Prepare and format reports, presentations, and spreadsheets using Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

• Track and order office supplies and materials for the construction trailer.

• Assist with document control, including compiling, distribution and tracking of meeting minutes other project documents.

• Support communication with the Airport Staff, Program Management team, contractors, consultants, and other project participants.

• Maintain confidentiality and professionalism in handling sensitive project information.

Here's what you'll need

• High school diploma or equivalent required; associate or bachelor’s degree preferred.

• Minimum of 3 years of administrative experience, preferably in construction, engineering, or architecture environments.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with document management systems a plus.

• Strong organizational skills with attention to detail and accuracy.

• Ability to multitask and prioritize effectively under tight deadlines.

• Excellent written and verbal communication skills.

• Comfortable working in an active jobsite trailer and adapting to changing project needs.

Work Environment:

This position is based in an active construction trailer as part of a major capital program. The role requires regular interaction with project managers, engineers, contractors, and client representatives.

Posted Salary Range: Minimum

60,000.00

Posted Salary Range: Upper

80,000.00

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.

The base salary range for this position is $60,000.00 to $80,000.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on March 11, 2026. This position will be open for at least 3 days.

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support .

Locations

City State Country
Tampa	Florida	United States