Director of Executive Operations / Executive Assistant

Director of Executive Operations / Executive Assistant — Private Office of the Partner

Full-Time | On-Site | High Discretion | Travel Required | Primary Location West Palm Beach Florida

A private office seeks an assertive, polished, and highly organized Executive Assistant to manage the Partner’s business workflow across multiple companies and initiatives. This role requires full inbox control, superior communication skills, and the ability to operate confidently in a fast-moving, high-pressure environment.

The EA serves as the central point of coordination for meetings, priorities, timelines, and communication, ensuring the Partner’s business world moves with precision. This is a Chief-of-Staff–adjacent role for someone who thrives in dynamic, high-speed environments and can balance structured organization with shifting demands.

This job demands frequent travel for long durations (read: in excess of 30 days).

Key Responsibilities

• Full ownership of the Partner’s business email inbox

• Manage calendar, priorities, tasks, and follow-through across all business matters

• Prepare polished correspondence, investor summaries, and internal memos

• Coordinate with attorneys, accountants, consultants, internal staff, and external partners

• Attend select meetings or calls on behalf of the Partner when needed

• Maintain a focused daily task system (2–3 priority items)

• Oversee workflow, deadlines, digital files, and document organization

• Vet vendors, onboard new staff, and assist with special projects

• Collaborate with the Personal & Lifestyle Assistant on schedule and travel alignment

• Travel with the Partner up to 60% of the time

Qualifications

• Strong written and verbal communication skills

• Exceptional organizational ability and attention to detail

• Confident handling high-level stakeholders and sensitive information

• Proficiency in Microsoft Office, Google Workspace, Dropbox, DocuSign, Adobe/PDF tools, and CRM systems

• Able to perform in high-speed, high-pressure, multi-company environments

• Judgment-driven, proactive, and polished in presentation

Schedule

• Core hours: 8:30 AM – 5:00 PM , with availability for urgent matters

• Travel required (domestic and international)

Location: West Palm Beach, Florida - 33401