Administrative Assistant for Miami Estate

Administrative Assistant for Miami Estate Location Miami, FL : Please read the entire ad before applying. The Assistant Company has been retained by a high profile Miami Executive to find a RELIABLE full-time administrative assistant to work out of the home office of their Miami estate. This is more of a junior admin position and you would report to the current senior administrative assistant and household manager. Starting salary is up to $30 per hour (plus overtime) with salary review in 90 days. MUST BE ABLE TO COMMUTE TO MIAMI ESTATE DAILY MUST LIVE WITHIN 30 - 40 MINUTES OF THE ESTATE (Zip code: 33141) MUST BE ABLE TO START ASAP (lf you have to give two weeks notice this is not the position for you) MUST BE ABLE TO WORK WEEKENDS MUST BE EXTREMELY FAMILIAR WITH EXCEL MUST HAVE BOOKKEEPING EXPERIENCE: CREDIT CARD RECONCILIATION, EXPENSE REPORTS, ETC. NO PHONE CALLS PLEASE. Position Summary: Performs administrative and support functions for the Miami administrative team and the Director of Property Operations. Essential Duties and Responsibilities: Manages the office effectively and efficiently Maintains order and organization within the office and tasks that are being assigned Keeps errands and drivers' tasks organized to ensure efficient operations Inspects security logs and reports shortcomings or issues to Director of Property Operations Helps oversee property and property staff and reports issues to the Director of Property Operations Drafts reports/correspondence for the Director of Property Operations including project updates, staff inquires, action items needing attention Enforces directives in the absence of the Director of Property Operations Records messages, completes logs, and notifies appropriate parties Prepares and ensures outgoing packages, and notifies appropriate parties of outgoing packages Indicates updated status of incoming packages and notifies appropriate parties Secures credit card, assigns to proper parties, and maintains receipts Ensures sign-in procedures are followed Updates calendar according to itineraries, and notifies appropriate personnel Oversees logs and checklists for houses, mileage, phone calls, housekeeping, maintenance, landscaping, and office activities. Ensures required logs are maintained, and copies and files document to maintain accurate recordkeeping Performs general housekeeping duties in the Office area Complies with company policies and procedures Performs other duties as needed Education and Experience: High school diploma or equivalent Three years of experience in office administration Or combination of equivalent experience, education, and training Skills: Proficient use of MS Office Products and Apple Devices Experience using Quicken application English speaking, writing, and reading comprehension; active listening; organization; coordination; and attention to detail Working Conditions and Environment Intermittently lift, carry, push, and pull up to 30 pounds Frequently see, sit, balance, grasp, and have repetitive use of arms, wrists, hands, and fingers Occasionally talk and hear Intermittently stand, stoop, bend, twist, crouch, kneel, crawl, walk, climb stairs and ladders, operate foot and hand controls, squeeze, and reach above shoulders Exposure to electrical equipment, low to medium noise levels, and indoor and outdoor temperatures of heat and cold Frequent use of computer Long or odd hours, as needed Job Type: Full-time Pay: $30.00 per hour Expected hours: No less than 40 per week Benefits: ~401(k) ~ Dental insurance ~ Health insurance Schedule: ~8 hour shift ~ Monday to Friday Application Question(s): Do you currently reside between 30 - 40 minutes away from then position in Miami - Zip Code 33141? Do you have previous experience working as an assistant or administrative assistant? Do you understand that the starting salary for this Administrative Assistant position starts at $30 per hour plus overtime... with a salary review in 90-days? If hired can you start work immediately? Language: ~ Spanish (Required) Work Location: In person