Vendor Management Specialist

: About Crisis24 Crisis24, a GardaWorld company, is widely regarded as the leading integrated risk management, crisis response, consulting, and global protective solutions firm, serving the world's most influential people, disruptive brands, and prominent organizations. Championed by our advanced Global Operation Centers and our skilled team of intelligence analysts, we offer highly specialized services, security and consulting, with the technology and AI to power it all across the globe. At Crisis24, we go beyond mere employment; we pave the way to a realm where your skills become instrumental in shaping global security, guiding clients through a multifaceted and challenging landscape. Your journey with us will be deeply fulfilling, driven by a powerful sense of purpose and accomplishment. Within our thriving environment, you'll discover abundant chances for both personal and career advancement. Seize this moment to push your limits, broaden your expertise, and elevate your professional journey to unprecedented levels. Join the Crisis24 team today and be a part of something extraordinary where growth and impact converge. More information is available at Position Summary The Vendor Management Specialist supports the Operations and Quality Control & Compliance Departments by ensuring that vendors meet all regulatory, contractual, and internal policy requirements. The role focuses on maintaining vendor compliance, document accuracy, and risk mitigation throughout the vendor lifecycle. This includes verifying licenses and insurance, managing vendor profiles in Salesforce, and supporting internal audits. While occasional rate negotiations may occur, the core emphasis is on operational compliance and data integrity. Essential Functions and Responsibilities Create and maintain vendor profiles in Salesforce, ensuring consistent and current data entry. Conduct vendor vetting, verifying licenses, insurance, and location/service-specific requirements. Ensure vendors supporting executive protection services meet confidentiality, licensing, and operational standards. Track and monitor licenses, insurance, and permits to ensure ongoing vendor compliance. Maintain positive vendor relationships and support rate discussions in line with compliance needs. Implement and refine vendor onboarding and vetting processes across service regions. Collect and update vendor pricing information; ensure data accuracy in Salesforce. Monitor outstanding vetting requirements; follow up to resolve gaps or delays. Communicate with internal departments to align vendor activity with operational needs. Maintain organized records and documentation in accordance with regulatory requirements. Support adherence to company policies, legal standards, and industry regulations. This is not exhaustive and may be modified at the discretion of management. Required Knowledge, Skills, and Abilities 2-4 years of experience in vendor management, procurement, or compliance Proficiency in Salesforce (or similar CRM) for managing vendor data and workflows Working knowledge of vendor compliance (e.g., licensing, insurance, documentation) Familiarity with executive protection or security industry standards is preferred Strong documentation and record-keeping skills High attention to detail and accuracy Effective verbal and written communication skills Strong time management and multitasking ability Proficiency in Microsoft Office Suite (especially Excel) Ability to work independently within structured processes Education and Experience Education: Bachelor's degree in business administration, Supply Chain Management, Criminal Justice, Security Management, or a related field preferred. Equivalent work experience may be considered in lieu of a degree. Experience working in industries with high compliance standards such as executive protection, security, corporate risk, or regulated environments Hands-on experience using Salesforce or similar CRM/vendor management platforms Familiarity with vendor licensing, insurance verification, and regulatory documentation Experience collaborating with cross-functional teams including legal, compliance, and operations Proficiency in more than one language is a plus, especially French, or languages relevant to international vendor bases Information Security Protect the data and systems of Crisis24 and its stakeholders by adhering to policies, reporting incidents and potential problems, completing regular training, and identifying opportunities for improvement. Crisis24, A GardaWorld Company is dedicated to equal opportunity in employment. We are committed to a work environment that celebrates diversity. We do not discriminate against any individual based on race, color, sex, national origin, age, religion, marital or parental status, sexual orientation, gender identity, gender expression, military or veteran status, disability, or any factors protected by applicable laws.