Administration Assistant

Job Description

Job Description

Position Summary

All Construction Group of North Florida is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations, the safety manager, and assist project management staff. The ideal candidate will play a key role in maintaining efficient administrative processes within a fast-paced construction environment.

This position requires strong communication skills, multitasking ability, and professionalism when interacting with clients, subcontractors, vendors, and internal team members. Equally important, we are looking for someone with a vibrant and fun personality who can foster a positive atmosphere within the team. As the go-to person for planning team building activities, social events, and birthday celebrations, you will help create a supportive and engaging workplace culture that brings our team together and keeps morale high.

Key Responsibilities

• Provide administrative support to project managers and company leadership
• Answer and direct phone calls, emails, and correspondence
• Prepare, organize, and maintain project documentation and files
• Assist with contracts, permits, proposals, and bid documents
• Coordinate scheduling for meetings, site visits, and inspections
• Maintain vendor and subcontractor records (COIs, W-9s, licenses, etc.)
• Process invoices, purchase orders, and support basic bookkeeping tasks
• Track project deadlines and ensure documentation compliance
• Order office supplies and manage general office organization
• Assist with payroll documentation and employee records as needed
• Support customer communication and service follow-up
• Plan team birthdays, anniversary and other celebrations
• Keep surrounding area tidy

Qualifications

• High school diploma required; Associate degree preferred
• 2+ years of administrative experience (construction industry experience preferred)
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Experience with construction management or accounting software is a plus
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines
• Professional demeanor and strong attention to detail

Preferred Skills

• Familiarity with construction terminology and processes
• Experience with QuickBooks or similar accounting software
• Knowledge of permitting and subcontractor documentation requirements
• Ability to work independently and as part of a team

Work Environment

• Office-based position within a construction company setting
• May require occasional coordination with field staff
• Standard business hours, with flexibility during peak project periods

Compensation & Benefits

• Salary hourly $25.00 per hour
• Paid time off (accrued)and holidays
• Opportunities for professional growth within the company

References upon request.

Interested, please email your resume to [email protected].

Construction Group (ALLCON) is a full-service construction firm in Jacksonville, Florida. We provide comprehensive construction services throughout the North and Central regions, and our team comprises qualified, reputable experts who serve both the public and private sectors.

Company Description

Construction Group (ALLCON) is a full-service construction firm in Jacksonville, Florida. We provide comprehensive construction services throughout the North and Central regions, and our team comprises qualified, reputable experts who serve both the public and private sectors.