Accounts Payable Specialist

Job Description

Job Description

We are looking for a detail-oriented Accounts Payable Specialist to join our team in Jacksonville, Florida. This is a Contract position offering an excellent opportunity for growth and long-term potential. The role requires a strong understanding of accounts payable processes and a commitment to ensuring accuracy in financial transactions.

Responsibilities:
• Process high volumes of invoices accurately and efficiently, ensuring proper account coding and compliance with company policies.
• Manage payment runs, including Automated Clearing House (ACH) transactions and check disbursements.
• Review and reconcile subcontract agreements and vendor invoices to ensure alignment with project budgets and terms.
• Collaborate with internal teams and vendors to resolve discrepancies and address payment inquiries in a timely manner.
• Analyze and improve workflows to optimize accounts payable processes, leveraging lean management principles.
• Maintain accurate records of all transactions and ensure compliance with construction industry accounting standards.
• Utilize Sage 300 and other accounting software to manage financial data and reports.
• Support AIA billing processes and ensure timely submission of required documentation.
• Assist in managing subcontractor bids and agreements, ensuring proper documentation and adherence to company policies.
• Stay updated on best practices in construction accounting and contribute to process improvements.• High school diploma or equivalent is required; an associate's degree in accounting, finance, or a related field is preferred.
• At least 5 years of experience in accounts payable, finance, or a related role, with a focus on high-volume invoicing.
• Proficiency in accounting software, including Sage 300, and familiarity with construction accounting practices.
• Strong understanding of AIA billing, subcontract agreements, and construction cost management.
• Excellent communication skills to interact effectively with vendors, project managers, and internal teams.
• Attention to detail and the ability to manage multiple tasks while meeting deadlines.
• Knowledge of lean management principles and the ability to identify process improvement opportunities.
• Experience with Automated Clearing House (ACH) payments and check runs is highly desirable.