Legal Administrative Assistant

Job Summary

A respected professional services organization in Orlando, FL is seeking a Legal Administrative Assistant to support the leader of its Real Estate practice group. This direct hire opportunity is ideal for a highly organized administrative professional who enjoys supporting senior-level leaders, managing complex workflows, and serving as a reliable point of contact for clients and internal teams.

This role offers the opportunity to join a stable, professional environment with supportive leadership, collaborative teams, and a high level of visibility within a busy real estate law practice. The Legal Administrative Assistant will play a key role in keeping schedules, client communications, billing coordination, contract tracking, and practice operations running smoothly.

The ideal candidate is proactive, detail-oriented, polished, and able to manage competing priorities with confidence. Candidates with experience in legal, real estate, professional services, corporate administration, or executive support environments are encouraged to apply.

Key Responsibilities

- Provide high-level administrative support to the Real Estate practice leader, including calendar management, workflow coordination, and daily prioritization.
- Coordinate meetings, conference calls, client communications, materials, logistics, and follow-up items.
- Serve as a professional point of contact for internal teams, clients, and external business contacts.
- Assist with client management activities, billing coordination, contract administration, documentation, and deadline tracking.
- Prepare, edit, proofread, and organize correspondence, reports, presentations, records, and business documents.
- Maintain accurate files, databases, and confidential information while supporting administrative filings and business/entity searches as needed.

Compensation and Benefits

- Salary: $67,000 to $72,000 annually.
- Job type: Direct hire.
- Schedule: Monday through Friday, full-time.
- Work arrangement: 100% onsite in Orlando, FL 32801.
- Parking: Paid parking provided.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Manage administrative operations, scheduling, client communication, and workflow support for a real estate practice leader.
- Coordinate billing support, contract tracking, documentation, follow-ups, and deadlines.
- Prepare, proofread, edit, and maintain professional documents, correspondence, reports, and records.
- Support meetings, project coordination, internal communication, and practice operations.

- 3 or more years of administrative support experience in a legal, real estate, professional services, or corporate environment.
- Strong executive administrative skills with the ability to manage complex calendars, competing priorities, and time-sensitive requests.
- Excellent written and verbal communication skills with strong proofreading, editing, and document preparation abilities.
- High attention to detail, strong organizational skills, and the ability to anticipate needs and take ownership of responsibilities.
- Professional demeanor with strong client service skills and the ability to interact confidently with senior professionals, clients, and internal teams.
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Ability to work onsite full-time in Orlando, FL.

Preferred Qualifications

- Experience supporting attorneys, executives, partners, practice leaders, or senior-level professionals.
- Background in real estate law, commercial real estate, law firms, legal services, or professional services environments.
- Familiarity with legal documents, contracts, billing processes, practice management systems, or client management workflows.
- Litigation support experience is welcome but not required.