Construction Administrative Assistant
Job Description
Job Description
We are looking for a detail-oriented Construction Administrator in Sarasota, Florida. In this role, you will play a key part in supporting construction projects by managing documentation, coordinating permitting processes, and assisting with budget monitoring. This position is ideal for someone with a strong background in construction administration and project coordination.
Responsibilities:
• Oversee the preparation and management of construction documents, including contracts, purchase orders, work orders, and other related documents.
• Collaborate with Project Managers to draft, coordinate, and track contracts and subcontracts.
• Facilitate the permitting process by liaising with county agencies, completing necessary forms and utilizing county and city websites.
• Monitor project budgets, analyze financial variances, and work with Project Managers to ensure cost control and adherence to approved budgets.
• Review and verify the accuracy of contract agreements and assist in their preparation and execution.
• Process lien waivers and Notices to Owner (NTOs) in compliance with industry regulations.
• Provide accounting support by handling Accounts Payable tasks, such as invoice review, data entry, and payment processing.
• At least 2 years of experience in construction administration or a related field.
• Proficiency in managing construction documentation, including contracts, permits, and lien releases.
• Familiarity with project coordination and budget tracking in the construction industry.
• Strong knowledge of permitting processes and compliance requirements.
• Excellent organizational skills and attention to detail.
• Proficiency in using construction-related software and tools.
• Strong communication and collaboration skills for working with internal teams and external agencies.
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