Accounts Receivable

Job Description

Job Description

About Company:

Spices USA has gained a wealth of knowledge from being involved in the Spice Trade Industry for over 30 years. Our extensive experience and knowledge of this sector allows us to be able to source high quality products at highly competitive prices, savings which are passed directly to our customers.

Our buyers visit all the major spice producing regions around the world annually. This is to ensure that the focus on quality, which has been the cornerstone on which the company was built, occurs at the source and throughout our supply chain. This approach allows us to have a firsthand knowledge of future pricing trends and product quality, thus enabling us to provide our customers with information to make more informed business decisions that are beneficial for them.

So, whether you are just in the market to purchase spices or spice related products, or if your needs are more complex and you require a business resource to work with you to improve your business, Spices USA is here to provide that support. From private label packaging to product development to equipment supply; The Spices USA’s Team is dedicated to ensuring your satisfaction and success. We are here for you!

About the Role:

The Accounts Receivable position at Spices USA Inc is a critical role responsible for managing and optimizing the company’s incoming payments and ensuring accurate financial records. The successful candidate will oversee the entire accounts receivable process, including invoicing, payment collection, and reconciliation of accounts. This role requires close collaboration with sales, customer service, and finance teams to resolve discrepancies and maintain positive client relationships. The primary goal is to ensure timely cash flow and minimize outstanding receivables, contributing directly to the company’s financial health. Additionally, the role involves generating reports and providing insights to support strategic decision-making and improve collection processes.

Minimum Qualifications:

• High school diploma or equivalent; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• Proven experience in accounts receivable or a similar financial role.
• Bilingual (English/Spanish)
• Proficiency with accounting software and Microsoft Office Suite, especially Excel.
• Strong numerical aptitude and attention to detail.
• Excellent communication and organizational skills.

Preferred Qualifications:

• Experience with ERP systems such as SAP.
• Knowledge of GAAP and financial regulations related to accounts receivable.
• Ability to analyze financial data and generate actionable insights.
• Prior experience working in a manufacturing or distribution environment.

Responsibilities:

• Generate and send accurate invoices to customers in a timely manner.
• Monitor accounts to ensure payments are up to date and follow up on overdue invoices.
• Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Communicate with customers regarding billing issues, payment discrepancies, and resolve any disputes.
• Prepare regular reports on accounts receivable status, aging, and cash flow projections.
• Collaborate with internal teams to improve billing processes and customer satisfaction.
• Maintain accurate and organized financial records in compliance with company policies and accounting standards.
• Provide administrative support to the accounting department as needed.

Skills:

The required skills are applied daily to ensure accurate invoicing, timely payment collection, and effective resolution of discrepancies, which are essential for maintaining healthy cash flow. Proficiency in accounting software and Excel enables efficient data entry, reconciliation, and reporting, streamlining the accounts receivable process. Strong communication skills facilitate clear and professional interactions with customers and internal teams to resolve billing issues and improve processes. Attention to detail ensures accuracy in financial records and compliance with company policies. Preferred skills, such as ERP system knowledge and financial analysis capabilities, enhance the ability to manage complex accounts and contribute to strategic financial planning.

Spices USA is an equal opportunity employer, dedicated to fostering an inclusive and diverse workplace. We encourage all qualified candidates to apply. If you are ready to take on this exciting challenge, apply now and be part of our success story!