Accounts Receivable Administrator

Description

As an Accounts Receivable Administrator, you will be an integral part of our finance team, responsible for overseeing and managing the company’s accounts receivable. Your key responsibilities will include processing invoices, tracking payments, and resolving discrepancies to ensure efficient and timely collections. We seek a detail-oriented and proactive professional who excels in a fast-paced environment, consistently meeting deadlines while maintaining a high level of accuracy and professionalism.

1.1 Prepare and issue client invoices by contractual agreements and project milestones, ensuring compliance with project terms.

1.2 Assist the AR Manager in collection efforts for the Business units.

1.3 Collaborate with the Quantity Surveyor and other cross-functional teams to gather necessary documentation for invoicing and resolve any issues promptly.

1.4 Proactively collect releases from vendors that have filed notices to Owners.

1.5 Reconcile accounts receivable transactions, ensuring the integrity of financial data and maintaining accurate records.

1.6 Assist in preparing financial reports related to accounts receivable, providing insights and recommendations for improvement.

1.7 Support audits by compiling necessary documentation and responding to inquiries related to accounts receivable processes.

1.8 Drive the development and implementation of improved processes and systems for accounts receivable management to enhance efficiency and effectiveness.

Requirements

2.1 Bachelor’s degree in Business, or a related field (preferred).

2.2 Proven experience in accounts receivable within the commercial construction industry.

2.3 Strong organization skills

2.4 Proficient in accounting software and Microsoft Office Suite (Excel, Word); experience with ERP systems is a plus.

2.5 Excellent communication and people skills, with the ability to build strategic relationships.

2.7 Meticulous and highly organized, proven to manage multiple priorities.

2.8 Ability to work independently as well as collaboratively in a team oriented.

2.9 Construction laws and Lien experience.

2.10 Lien experience

2.11 Florida Lien Laws experience

2.12 Possess an active Notary license

2.13 Experience with collecting payments